AVP, Legal Operations

SitusAMC

Olympia, WA

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JOB DETAILS

SALARY

$95,000–$130,000 Per Year

SKILLS

Administrative Management, Analysis Skills, Artificial Intelligence (AI), Classification Tools, Communication Skills, Compensation and Benefits, Cross-Functional, Documentation, Information/Data Security (InfoSec), Insurance, Legal, Legal Reports, Legal Support Skills, Metrics, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft SharePoint, Operations Management, Organizational Skills, Performance Metrics, Power BI, Project Design, Project Execution, Project Management Professional (PMP), Project/Program Coordination, Project/Program Management, Real Estate, Recruiting/Staffing Agency, Regulatory Compliance, Reporting Dashboards, Reporting Skills, Risk, Status Reports, Support Documentation

LOCATION

Olympia, WA

POSTED

30+ days ago

SitusAMC is where the best and most passionate people come to transform our client's businesses and their own careers. Whether you're a real estate veteran, a passionate technologist, or looking to get your start, join us as we work together to realize opportunities for everyone, we proudly serve. At SitusAMC, we are looking to match your unique experience with one of our amazing careers, so that we can help you realize your potential and career growth within the Real Estate Industry. If you are someone who can be yourself, advocate for others, stay nimble, dream big, own every outcome, and think global but act local - come join our team! The Legal Operations AVP will report to VP, Legal Operations and serve as dedicated project management and coordination resource supporting initiatives across the Legal and Chief Administrative Officer functions. This role will provide structured tracking, documentation, and cross-functional coordination for enterprise data governance efforts and other projects within the function's project portfolio. The position ensures disciplined project execution, milestone management, policy documentation support, and consistent reporting across multiple concurrent initiatives. This position is ideal for a highly organized, analytically strong professional with experience in project management, legal environments, data governance, and regulatory compliance frameworks. The Legal Operations AVP will play a central role in coordinating and documenting standards across the enterprise. Essential Job Functions Enterprise Data Governance Support + Support execution of the Enterprise Data Governance & Lifecycle Risk Program, including discovery and data classification initiatives. + Maintain structured governance dashboards tracking deletion backlogs, retention compliance, and milestone progress. + Coordinate cross-functional governance working sessions across Legal, IT, InfoSec, business lines and other functional areas. + Assist in maintaining data glossary documentation and coordinating Data Champion engagement across business units. + Support training materials and governance awareness initiatives. + Assist in integrating governance metrics into enterprise reporting structures. Legal Operations & Project Management + Maintain trackers and structured reporting for concurrent legal and governance projects. + Design and maintain executive-level status reports and KPI dashboards, leveraging Excel, SharePoint, and reporting tools to deliver real-time visibility into governance initiatives, risk metrics, and milestone performance. + Coordinate communications between Legal, IT, business stakeholders, and third-party vendors, when necessary. + Draft and update SOPs, policy documents, and governance reference materials, ensuring alignment with privacy and retention frameworks (e.g., GDPR, CCPA, and other regulatory expectations). + Ensure documentation is audit-ready and centrally maintained. Qualifications/Requirements: + Associate's degree or equivalent required; bachelor's degree preferred. + Project Management Professional (PMP) certification or equivalent training strongly preferred. + Minimum of 6+ years of industry and/or relevant experience, typically with 1+ years in a Senior Associate level role or external equivalent. + Demonstrated experience managing multiple concurrent, cross-functional initiatives. + Working knowledge of data governance principles, retention policies, privacy frameworks, and lifecycle controls strongly preferred. + Advanced proficiency in Microsoft Office Suite (particularly Excel and PowerPoint) with the ability to design complex tracking models, governance dashboards, and executive-level reporting. Demonstrated experience building structured SharePoint-based dashboards, automated trackers, and centralized governance documentation systems; familiarity with Power BI or similar reporting tools is a plus. + Familiarity with CLM systems (e.g., Ironclad) and enterprise documentation tools is a plus. + Strong analytical, organizational, and documentation skills. + Ability to work independently in a cross-functional, fast-moving environment. + Discretion and ability to handle confidential information is a must. + Exposure to data discovery or classification tools (e.g., DSPM solutions) preferred. + Familiarity with Zero Trust principles and AI governance frameworks preferred. + Strong executive communication and reporting skills preferred. Note: This job description is not intended to be all inclusive or exclusive. At any time, employees may perform other related duties as required to meet the ongoing needs of the organization and participate in additional trainings. SitusAMC does not accept unsolicited resumes from staffing agencies, search firms or any third parties. Any unsolicited resume submitted to SitusAMC in any manner will be considered SitusAMC property, and SitusAMC will not pay a fee for any placement resulting from the receipt of an unsolicited resume. The annual full time base salary range for this role is $95,000.00 - $130,000.00 Specific compensation is determined through interviews and a review of relevant education, experience, training, skills, geographic location and alignment with market data. Additionally, certain positions may be eligible to receive a discretionary bonus as determined by bonus program guidelines, position eligibility and SitusAMC Senior Management approval. SitusAMC offers PTO and paid holidays, the terms of which are set forth in the program policies. All full time employees also are eligible to participate in various benefit plans, including medical, dental, vision, life, disability insurance and 401K; in each case in accordance with the terms of the applicable plans. Pay Transparency Nondiscrimination Provision (https://go.situsamc.com/rs/962-QMP-613/images/pay-transp\_%20English\_formattedESQA508c.pdf?version=0) SitusAMC is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Know Your Rights, Workplace Discrimination is Illegal (https://www.eeoc.gov/sites/default/files/2023-06/22-088\_EEOC\_KnowYourRights6.12ScreenRdr.pdf)

About the Company

SitusAMC

INDUSTRY

Other/Not Classified

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