Title: AVP Operational Risk Department Operations & Administration
Office Status: Hybrid New York, NY
Base Salary: $80k - $120k + Bonus
ABOUT THE ROLE
This AVP-level opportunity sits within the Operational Risk Management Department of a well-established global financial institution, offering broad operational and administrative ownership across budget management, people management support, training coordination, risk reporting, business continuity, and records management. The role serves as a critical operational backbone for the department ensuring efficient day-to-day execution across multiple functional areas while maintaining strict compliance with internal policies and regulatory requirements. It's an ideal fit for a highly organized, detail-oriented professional with financial services experience who thrives in a cross-functional coordinator role and is equally comfortable managing budgets, supporting consultant lifecycles, compiling risk reports, and serving as the department's primary liaison across multiple internal and external stakeholders.
RESPONSIBILITIES
Assist in the planning and management of the departmental annual expense budget including consulting fees, legal expenses, training costs, and IT fixed assets;ensure accurate budget forecasting, expense tracking, and variance analysis;facilitate procurement processes and centralize invoice payment requests
Manage New Hire and Termination Checklist updates;conduct monthly attendance checks;maintain the departmental organizational chart and staffing analysis;coordinate the annual skill assessment process
Manage the end-to-end consultant lifecycle including new hire approvals, timesheet approvals, invoice payments, performance evaluations, contract renewals, and all consultant onboarding and offboarding procedures
Conduct training needs assessments at department and individual employee levels;submit, implement, and monitor the annual training plan;ensure timely completion of all mandatory training programs;submit required training records to HR with completeness and accuracy
Compile comprehensive risk management reports summarizing key departmental activities, achievements, and operational updates for management review;compile and translate Key Initiative Implementation Status Reports, Major Event Reports, and Head Office Reports with accuracy and timeliness
Serve as the ORD-BCM team's main departmental point of contact for all business continuity BAU matters;promote BCM awareness;update BCM documentation annually or upon significant changes;coordinate department participation in BCM exercises
Assist the Department Head in implementing records management practices including adherence to retention policies, Record Retention Schedules, and related procedures;coordinate active records systems and address escalation issues
Assist the Department Head in identifying ABAC Sensitive Parties, Related Transactions, and Sensitive Activities;obtain required approvals and authorizations;maintain open communications with ABAC Sensitive Third Parties;act as primary departmental liaison with the ABAC Manager and Legal/Governance Officer
Manage office resource planning including stationery procurement and asset inventory oversight;oversee IT asset management;serve as primary liaison for Head Office email forwarding requests;maintain User Access Tracker;facilitate team-building activities;administer OA system application submissions;conduct Annual Abandoned Property Reconciliation
Numbers & Facts
Location
New York, NY
Salary
$80,000–$120,000 Per Year
Skills
Analysis Skillsunmatched
Asset Managementunmatched
Billingunmatched
Budget Forecastingunmatched
Budget Managementunmatched
Budgetingunmatched
Business Continuity Planning (BCP)unmatched
Communication Skillsunmatched
Consultingunmatched
Cross-Functionalunmatched
Detail Orientedunmatched
Documentationunmatched
Expense Trackingunmatched
Financial Servicesunmatched
Fixed Assetsunmatched
Global Financial Marketsunmatched
Legalunmatched
Maintain Complianceunmatched
Needs Assessmentunmatched
Onboardingunmatched
Operations Managementunmatched
Organizational Skillsunmatched
People Managementunmatched
Performance Analysisunmatched
Performance Reviewsunmatched
Problem Solving Skillsunmatched
Procurement Planningunmatched
Professional Servicesunmatched
Purchasing/Procurementunmatched
Reconciliationunmatched
Records Managementunmatched
Regulatory Requirementsunmatched
Riskunmatched
Risk Managementunmatched
Software Administrationunmatched
Status Reportsunmatched
Systems Administration/Managementunmatched
Time Managementunmatched
Training Programunmatched
Training/Teachingunmatched
Variance Analysisunmatched
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