Back-Up Admin Coordinator

Why choose us?

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand!

At Albertsons Companies, we are looking for someone who's not just seeking a job, but someone who wants to make an impact. In this role, you'll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that's constantly evolving.

Position Purpose

The Backup Administrative Coordinator provides support for the store''s administrative and operational functions by assisting with payroll, scheduling, hiring processes, reporting, recordkeeping, and communication activities. This position serves as a backup to the Administrative Coordinator and helps ensure accurate, timely, and efficient execution of administrative responsibilities while supporting store leadership and associates.

Key Responsibilities Administrative Operations

• Provide administrative support to store leadership and department teams.
• Assist with employee file maintenance, documentation, and record retention.
• Prepare, organize, and maintain reports, schedules, and store communications.
• Ensure administrative tasks are completed accurately and within required timeframes.
• Maintain confidentiality of employee, payroll, and business information.
• Support office organization and supply management.

Payroll and Scheduling Support

• Assist with payroll processing and timekeeping administration.
• Review timecards and identify discrepancies for correction.
• Support scheduling processes and workforce management activities.
• Maintain attendance and scheduling records as required.
• Assist employees with payroll and scheduling questions.

Hiring and Onboarding

• Support recruitment and hiring activities.
• Assist with interview scheduling and candidate communications.
• Facilitate onboarding processes for new hires.
• Ensure completion and accuracy of required employment documentation.
• Assist with orientation and training administration.

Communication and Recordkeeping

• Prepare and distribute store communications, notices, and reports.
• Maintain personnel, training, and compliance records.
• Support leadership with data entry and reporting requirements.
• Ensure documentation is accurate, organized, and accessible.
• Assist with special projects and administrative initiatives.

Compliance and Operational Support

• Ensure compliance with company policies, labor requirements, and recordkeeping standards.
• Support audit preparation and documentation requests.
• Assist with maintaining workplace safety, training, and compliance records.
• Identify administrative issues and communicate concerns to store leadership.
• Support operational goals through effective administrative execution.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, office, retail, or customer service experience preferred.
• Experience with payroll, scheduling, hiring, or workforce management systems preferred.
• Strong organizational, communication, and multitasking skills.
• Proficiency with Microsoft Office and related computer applications.
• Ability to handle confidential information with discretion and professionalism.

Physical Requirements

• Ability to sit, stand, walk, bend, and reach throughout the workday.
• Ability to lift and move items weighing up to 25 pounds.
• Ability to use computers, printers, telephones, and other office equipment.
• Ability to perform repetitive keyboarding and data entry tasks.

Work Environment

• Retail grocery store and office environment.
• Frequent interaction with employees, applicants, and management.
• Fast-paced environment requiring strong attention to detail and accuracy.
• Flexible schedule including occasional evenings, weekends, and holidays as business needs require.

Success Measures

• Accurate and timely completion of administrative responsibilities.
• Payroll and scheduling accuracy.
• Effective hiring and onboarding support.
• Compliance with recordkeeping and confidentiality standards.
• Positive support of store leadership and associates.
• Consistent execution of company administrative processes and procedures.

We also provide a variety of benefits including:

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

Our Values - Click below to view video: ACI Values

Albertsons Companies is at the forefront of the revolution in retail. Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. We want talented individuals to be part of this journey!

Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S. We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw's, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson's Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico's Community Markets, King's, Balducci's, and Albertson's Market Street.

Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company's success.

Bring your flavor

Building the future of food and well-being starts with you. Join our team and bring your best self to the table.

Disclaimer

The above statements are intended to describe the general nature of work performed by the employees assigned to this job and are not the official job description for the position. All employees must comply with Company, Division, and Store policies and applicable laws. The responsibilities, duties, and skills of personnel may vary within store and/or from store to store and the official job description will be provided during the application process.

Albertsons is an Equal Opportunity Employer

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, gender identity/expression, sexual orientation, or on any other basis prohibited by law. Consistent with applicable state and local law, the Company will consider for employment qualified applicants with arrest and conviction records.

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