Back-Up Admin Coordinator

Position Overview

The Back-Up Admin Coordinator supports administrative and operational functions within the store, serving as secondary support to the Administrative Coordinator. This role ensures continuity of critical back-office processes, including payroll, hiring administration, scheduling support, record accuracy, and compliance. The position plays a key role in keeping store operations organized, efficient, and aligned with company standards.

Key Responsibilities

Administrative Support

• Provide back-up coverage for the Administrative Coordinator during absences or peak workload
• Maintain accurate employee records, files, and documentation in accordance with company policies
• Assist with data entry, reporting, and administrative tracking systems
• Support internal communications and documentation distribution

Hiring & Onboarding

• Assist with hiring processes including job postings, candidate tracking, and interview coordination
• Help facilitate onboarding tasks such as new hire paperwork, orientation preparation, and system setup
• Ensure compliance with all hiring and onboarding requirements

Payroll & Timekeeping

• Support payroll processes by reviewing timecards for accuracy and resolving discrepancies
• Assist with tracking attendance, missed punches, and schedule adjustments
• Maintain confidentiality of all payroll and employee information

Scheduling & Labor Support

• Assist store leadership with scheduling functions and workforce planning tools
• Monitor labor usage and help ensure alignment with company guidelines
• Provide administrative support for labor reports and workforce tracking

Compliance & Recordkeeping

• Ensure all required postings, certifications, and documentation are up to date
• Support audits by maintaining organized and accurate records
• Assist with safety, HR, and compliance-related administrative tasks

Qualifications

• Previous administrative, HR, or retail support experience preferred
• Strong organizational and attention-to-detail skills
• Ability to handle confidential information with professionalism
• Proficiency in basic computer systems (Microsoft Office, scheduling/payroll systems)
• Strong communication and multitasking abilities
• Flexible availability including weekends as needed

Key Competencies

• Attention to Detail
• Organization & Time Management
• Confidentiality & Integrity
• Communication Skills
• Administrative Accuracy
• Problem Solving

Work Environment

• Office and retail store environment
• Combination of desk work and active store support
• Frequent interaction with leadership, employees, and HR systems

Albertsons Companies is at the forefront of the revolution in retail. Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. We want talented individuals to be part of this journey!

Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S. We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaws, Tom Thumb, United Supermarkets, United Express, Randalls, Albertsons Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronicos Community Markets, Kings, Balduccis, and Albertsons Market Street.

Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our companys success.

Bring your flavor

Building the future of food and well-being starts with you. Join our team and bring your best self to the table.

Disclaimer

The above statements are intended to describe the general nature of work performed by the employees assigned to this job and are not the official job description for the position. All employees must comply with Company, Division, and Store policies and applicable laws. The responsibilities, duties, and skills of personnel may vary within store and/or from store to store and the official job description will be provided during the application process.

Albertsons is an Equal Opportunity Employer

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, gender identity/expression, sexual orientation, or on any other basis prohibited by law. Consistent with applicable state and local law, the Company will consider for employment qualified applicants with arrest and conviction records.

We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at 1-888-255-2269(option #4).