Back-Up Admin Coordinator

Position Summary

The Backup Administrative Coordinator (BUAC) provides support for the store's administrative and financial operations while serving as a backup to key administrative functions. This position helps ensure accurate financial reporting, payroll processing, accounting practices, cash handling procedures, and personnel documentation. The BUAC works closely with store leadership and department managers to maintain compliance with company policies and support efficient store operations.

Key Responsibilities Administrative Operations

• Provide backup support for all store administrative functions.
• Assist with payroll processing, timekeeping review, and attendance tracking.
• Maintain employee records and personnel documentation in accordance with company policies.
• Process and file reports, invoices, and other required store documentation.
• Support hiring, onboarding, and administrative employment processes.
• Ensure records are maintained accurately and confidentially.

Financial & Accounting Support

• Assist with daily cash office procedures and cash accountability.
• Verify, reconcile, and balance financial transactions.
• Support store accounting functions, including deposits, invoices, and reporting.
• Ensure compliance with company financial controls and audit requirements.
• Investigate and resolve discrepancies in financial records when necessary.

Human Resources Support

• Assist associates and management with payroll and personnel inquiries.
• Support new hire paperwork and employee record maintenance.
• Help coordinate training records and compliance documentation.
• Maintain confidentiality of all employee and company information.

Customer & Store Support

• Provide professional and courteous customer service when needed.
• Support store management with various operational and administrative projects.
• Assist in coordinating communication between departments and store leadership.
• Help ensure company policies and procedures are consistently followed.

Compliance & Safety

• Follow all company policies, procedures, and labor regulations.
• Maintain confidential information in a secure manner.
• Support compliance with payroll, accounting, and personnel record requirements.
• Adhere to all workplace safety and security standards.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, bookkeeping, accounting, payroll, or retail office experience preferred.
• Strong organizational and time management skills.
• Knowledge of payroll, scheduling, and accounting processes preferred.
• Proficiency with computer systems and Microsoft Office applications.
• Strong attention to detail and accuracy.
• Excellent verbal and written communication skills.

Physical Requirements

• Ability to sit, stand, and walk for extended periods.
• Frequent use of computers, keyboards, and office equipment.
• Ability to lift and carry up to 25 pounds occasionally.
• Ability to move throughout the store to support operational needs.
• Flexible scheduling availability, including weekends and holidays as business needs require.

Success Factors

• High level of integrity and confidentiality.
• Strong attention to detail and accuracy.
• Excellent organizational and multitasking abilities.
• Ability to meet deadlines in a fast-paced environment.
• Strong customer service and interpersonal skills.
• Dependable, professional, and results-oriented.

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Albertsons Companies is at the forefront of the revolution in retail. Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. We want talented individuals to be part of this journey!

Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S. We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw's, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson's Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico's Community Markets, King's, Balducci's, and Albertson's Market Street.

Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company's success.

Bring your flavor

Building the future of food and well-being starts with you. Join our team and bring your best self to the table.

Disclaimer

The above statements are intended to describe the general nature of work performed by the employees assigned to this job and are not the official job description for the position. All employees must comply with Company, Division, and Store policies and applicable laws. The responsibilities, duties, and skills of personnel may vary within store and/or from store to store and the official job description will be provided during the application process.

Albertsons is an Equal Opportunity Employer

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, gender identity/expression, sexual orientation, or on any other basis prohibited by law. Consistent with applicable state and local law, the Company will consider for employment qualified applicants with arrest and conviction records.

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