Back-Up Admin Coordinator

Backup Administrative Coordinator

Position Summary

The Backup Administrative Coordinator supports the Administrative Coordinator in managing store administrative, financial, and personnel processes. This role ensures continuity of critical office operations, maintains accurate records, and provides administrative support to store leadership. The Backup Administrative Coordinator assumes full administrative responsibilities when the Administrative Coordinator is absent.

Key Responsibilities

• Support daily administrative and office operations
• Assist with payroll processing, timekeeping, and associate data entry
• Perform cash office functions, including deposits, audits, and variance tracking
• Process invoices, vendor paperwork, and financial documentation
• Maintain accurate, organized, and confidential associate and store records
• Ensure compliance with company policies, procedures, and audit requirements
• Assist store leadership with reports, communications, and administrative follow‑ups
• Serve as the primary administrative contact when covering Coordinator absences

People & Store Support

• Assist with new‑hire onboarding documentation and personnel file maintenance
• Support associates and leaders with payroll and administrative questions
• Communicate effectively with store leadership, district teams, and support offices
• Provide guidance on established administrative and office procedures

Financial & Compliance Responsibilities

• Follow all cash handling, security, and loss prevention procedures
• Maintain proper documentation and record retention standards
• Support audit readiness through accurate and timely filing
• Protect confidential and sensitive information at all times

Qualifications

• Previous administrative, clerical, bookkeeping, or retail office experience preferred
• Strong attention to detail and accuracy
• Ability to handle confidential information responsibly
• Proficient with basic computer and office systems
• Strong organizational and time‑management skills
• Flexible availability to provide coverage as needed

Skills & Competencies

• Dependability and accuracy
• Strong communication skills
• Ability to prioritize and multitask
• Problem‑solving skills
• Ability to work independently and as part of a team

Albertsons Companies is at the forefront of the revolution in retail. Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. We want talented individuals to be part of this journey!

Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S. We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw's, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson's Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico's Community Markets, King's, Balducci's, and Albertson's Market Street.

Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company's success.

Bring your flavor

Building the future of food and well-being starts with you. Join our team and bring your best self to the table.

Disclaimer

The above statements are intended to describe the general nature of work performed by the employees assigned to this job and are not the official job description for the position. All employees must comply with Company, Division, and Store policies and applicable laws. The responsibilities, duties, and skills of personnel may vary within store and/or from store to store and the official job description will be provided during the application process.

Albertsons is an Equal Opportunity Employer

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, gender identity/expression, sexual orientation, or on any other basis prohibited by law. Consistent with applicable state and local law, the Company will consider for employment qualified applicants with arrest and conviction records.

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