Back-Up Administrative Coordinator

Why choose us?

Job Summary

The Back-Up Administrative Coordinator supports the Administrative Coordinator and store leadership team by assisting with a variety of administrative, payroll, hiring, scheduling, accounting, and customer service functions. This position helps ensure the efficient operation of store administrative processes while maintaining accuracy, confidentiality, and compliance with company policies and procedures. The Back-Up Administrative Coordinator assumes Administrative Coordinator responsibilities in their absence.

Key Responsibilities Administrative Operations

• Assist with daily administrative and office functions to support store operations.
• Maintain accurate employee, payroll, scheduling, and personnel records.
• Process and file paperwork, reports, invoices, and other store documentation.
• Support communication between store departments, associates, and corporate partners.
• Ensure administrative tasks are completed accurately and within established timelines.

Payroll & Scheduling Support

• Assist with payroll processing and timekeeping administration.
• Review associate time records for accuracy and assist in resolving discrepancies.
• Support schedule maintenance and labor tracking processes.
• Ensure payroll and scheduling records are maintained in compliance with company guidelines.

Hiring & Onboarding Support

• Assist with recruitment, interview scheduling, onboarding, and new hire documentation.
• Support applicant tracking and hiring process administration.
• Ensure employment records and confidential information are properly maintained.
• Assist associates with onboarding requirements and administrative questions.

Accounting & Cash Office Functions

• Assist with basic accounting and cash office responsibilities.
• Support balancing store funds, cash reconciliation, and related reporting activities.
• Process invoices and maintain financial records according to company procedures.
• Help ensure accurate cash handling and accounting controls are followed.

Customer Service & Associate Support

• Provide exceptional service to customers, associates, and business partners.
• Respond to inquiries in a professional, timely, and courteous manner.
• Assist associates with administrative requests and policy-related questions.
• Support store leadership with communication and organizational needs.

Compliance & Confidentiality

• Maintain confidentiality of employee, payroll, and company information.
• Ensure compliance with company policies, procedures, and regulatory requirements.
• Support record retention and documentation standards.
• Follow workplace safety and security procedures.

Our Values - Click below to view video: ACI Values

Albertsons Companies is at the forefront of the revolution in retail. Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. We want talented individuals to be part of this journey!

Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S. We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw's, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson's Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico's Community Markets, King's, Balducci's, and Albertson's Market Street.

Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company's success.

Bring your flavor

Building the future of food and well-being starts with you. Join our team and bring your best self to the table.

Disclaimer

The above statements are intended to describe the general nature of work performed by the employees assigned to this job and are not the official job description for the position. All employees must comply with Company, Division, and Store policies and applicable laws. The responsibilities, duties, and skills of personnel may vary within store and/or from store to store and the official job description will be provided during the application process.

Albertsons is an Equal Opportunity Employer

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, gender identity/expression, sexual orientation, or on any other basis prohibited by law. Consistent with applicable state and local law, the Company will consider for employment qualified applicants with arrest and conviction records.

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