Basic Science Administrator

Job Description - Basic Science Administrator (260000XU)

Job Description

Basic Science Administrator - (260000XU)

The University of Maryland Baltimore - School of Medicine - Department of Pharmacology and Physiology seeks an Administrator. This is a leadership role responsible for the strategic financial management, operational oversight, and regulatory compliance of the department. This position provides management of grants, contracts, pre- and post-award activity on sponsored research, foundation and state supported funding. The ideal candidate will be responsible for leading a team to manage and execute all departmental activities.

BENEFITS (Exempt Regular):

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 16 paid holidays, 3 personal leave days, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

PRIMARY DUTIES

• Ensure compliance with federal and non-federal sponsored research, industry sponsored research and private foundation sponsored research, including direct VA funding.
• Implement internal controls and audit systems to mitigate financial and regulatory risks.
• Assists Chair and Faculty with analyses and reporting; serves as an advisor to the chair and faculty and represents the department with internal and external partners.
• Manage day-to-day activity, pre-and-post awards, and departmental budgets, including departmental equipment and space.
• Oversee budgeting and financial reporting, including tracking of all financial transactions, reporting transactions to external agencies, and providing detailed financial plans and reports. Including preparing and managing the annual Deans General funds of ~$5M.
• Provide subject matter guidance for all federal, non-federal sponsored research, industry sponsored research and private foundation sponsored research.
• Assure department grants and contracts comply with all federal and state legal requirements, other sponsor requirements to include industry and private foundation, and UMB policies prior to review by the UMB Sponsored Project Administration office (SPA).
• Collaborate with upper-level management and other administrators and directors throughout the campus to ensure the delivery of high-quality services.
• Oversee management of complex funding and service agreements, including a working knowledge of industry and other sponsored funding submission processes based on funding opportunity announcements.
• Oversee related post-award processes, including award setup, review, account setup verification, and ensuring that staff is set up appropriately.
• Oversee ongoing updates and communications related to current grants and contracts. Also, provide relevant updates and reports to departmental leadership, as needed.
• Maintain financial management systems and internal controls required to ensure that departmental commitments, research projects and account management are safeguarded and that accounts are appropriately maintained.
• Supervise business office team members. Ensure efficient recruitment/interviewing and training functions to continually review strengths and areas of development in maintaining a staff of well-trained, highly involved and motivated employees.
• Performs other duties as assigned by chair.

Qualifications

MINIMUM QUALIFICATIONS

Education: Bachelor''s degree. Master''s degree preferred.

Experience: Nine (9) years of experience in administrative and financial operations with at least three (3) years experience in basic science or clinical research environment. At least two (2) years in a basic science department preferred.

Preferred Experience: Demonstrated experience in accounting, budgeting, auditing, assessment of internal controls, or financial analysis experience in a college or university environment in a management position.

Supervisory Experience: Three (3) years of direct management involved in recruitment, training, and professional development of staff.

Preferred Certification/Licensure: Certified Research Administrator.

Other: Financial disclosure reporting required by State of Maryland Ethics Commission.

Completion of a 12 credit Research Administration graduate certificate program can be considered as the equivalent of one (1) year of relevant research administration work experience.

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 undergraduate college credits being equivalent to one year of related experience. In instances where specific education and/or experience is required only directly related education and/or experience may be substituted.

KNOWLEDGE, SKILLS, AND ABILTIIES

Thorough knowledge of position requirements. Thorough knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to support a mission and strategic vision. Instructional, training, and teambuilding skills to strengthen and cultivate relationships. Skill in consultation and change management. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

HIRING RANGE: $140,000 - $154,000 per year / Commensurate with education and experience

UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran''s status, or any other legally protected classification.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact leave_and_accom@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.

Job

: Reg or CII Exempt Staff

Full Time/Part Time: Full-Time

Shift

: Day Job

Financial Disclosure: Yes

Organization

: School of Medicine - Basic Science Departments

Job Posting

: Sep 16, 2026

Unposting Date

: Oct 2, 2026, 11:59:00 PM