BD Coordinator

Reports to: Business Development ManagerFLSA Status: Non-Exempt

Position SummaryThe Business Development (BD) Coordinator supports the Sales/BD and Preconstruction Department and staff under the guidance of the BD Manager with general office responsibilities, tracking sales goals, marketing, preparing bid proposals, coordinating trade shows, business development support, etc. This is a fast-paced work environment requiring strong communication skills and accountability.

Duties & Responsibilities

Help prepare proposals for Business Development teamPrepare prequalification documents and GC subcontractor information forms for Business Development teamPrepare Bid FormsDeliver bids (seldom) and record bid resultsCoordinate mass mailings and e-blast listsAttend networking events and tradeshows as neededCoordination of industry award entriesWork with Business Development and Corporate Marketing to help create and implement marketing strategiesHelp Business Development prepare for customer presentationsAssist in development of yearly marketing budgetInternal event coordinationAssist with large meeting coordination and set-upOrder and maintain all product literature and samples in the literature library & sample roomCoordinate regional marketing materials, advertisements, SWAG, etc. with Corporate Marketing DirectorUtilize Canva for marketing collateralMaintain and update the Deltek Marketing Program and Microsoft Dynamics CRMProcess Order Entries in JD EdwardsHelp prepare the quarterly division review PowerPointAssist sales with PowerPoint presentations for sales, owners, and architectsParticipate in weekly Sales & Estimating meetingsAssist with ordering/catering of local office lunches, etc.Maintain Box.net. for the regionCollaborate with other regional and national coordinators to share resourcesObtain project photos and letters of recommendation upon completion of projects

Other DutiesPlease note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Preferred Qualifications (in addition to minimum qualifications)

Education/Experience

Bachelor's degree2 years' experience as an Administrative Assistant (preferably in Sales or Marketing)

Minimum Qualifications

Education/Experience

High School diploma with at least 2 years experience in an administrative role

Knowledge/Skills

Good written and verbal communication skillsGood organizational and time management skillsGood computer skills

Knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint, OneNote, etc.)Knowledge of BluebeamKnowledge of Canva

Able to prioritize and multi-taskAble to work in fast-paced, environment dealing with multiple personalities and changing needsDetail orientedEffective in meeting deadlines and problem solvingMust be self-motivated with the ability to work independently as well as in a team environment with multiple regional team members

Customer Service Skills:

Demonstrates commitment to deliver outstanding service - both with internal and external customersTakes ownership to personally resolve customer problems (or find someone who can)Listens well, asks clarifying questions, and checks for agreement with customersCommitted to following-up with customers in all instances in a timely mannerStrong sense of accountability - ensures that you will do what you say that you are going to doCreates a personal connection with customers - smiles, warm greetings, acts friendly and respectfulPositive attitude