Benefits Administrator

OrthoNebraska creates the inspired healthcare experience all people deserve by giving people a direct path to personalized care and life-enhancing outcomes. With a focus on safety and people, we set the bar high in providing high-quality care with an unmatched experience. Our team members are critical to our success and growth and are rewarded for their dedication and hard work. IF this sounds like the type of team and environment you want to be a part of apply today!

Position Summary:Benefits Administrator - at Sequel Ortho is responsible for managing and administering organization's employee benefits programs across multiple service locations and benefit plan offerings. This role ensures that all benefit programs are competitive, managed effectively, and comply with regulatory requirements. The Benefits Administrator will act as the key resource for employees, providing guidance and support on benefits-related issues and fostering a culture of wellness within the organizations. This position is based in Omaha Nebraska and will work with benefits administration across multiple states.

Position details

Status

Full-Time

Shift

Days

FTE / Hours

1.0 / 40

Schedule

Mon - Fri: 8a - 5p or 7a - 4p

Position Requirements

Education: Bachelor's degree in human resources, Business Administration, or a related field - required.

Licensure: N/A

Certification: Professional certification (e.g., CEBS, PHR, SHRM-CP) preferred.

Experience:

• 3+ years of experience in benefits administration - required.
• 1+ years of experience administering benefits in Workday - preferred.
• Experience in healthcare - preferred.
• Experience supporting benefits administration across multiple locations and/or multiple benefit plan designs - preferred.
• In-depth understanding of federal and state regulations related to benefits administration preferred (e.g., ERISA, COBRA, FMLA, ACA).

Required Knowledge/Skills/Abilities

• Excellent interpersonal and communication skills.
• Detail-oriented with strong analytical, organizational, and problem-solving skills.
• Strong knowledge of benefits, best practices, and regulations.
• Proficient in Microsoft Office Suite and experience with HRIS systems. Knowledge of benefits software and systems such as Workday is a plus.
• Ability to coordinate benefits processes, communications, and issue resolution across multiple locations, employee groups, and plan options.
• Ability to handle sensitive information with confidentiality.

Essential Job Functions

Customer Service:

• Champion a service mindset, with a commitment to address the needs of our customers through effective communication, support, and proactive problem solving.
• Actively seek feedback to continuously improve HR services.

Benefits Administration:

• Manage the administration of employee benefits programs, including health, dental, vision, FSA, HSA, life insurance, disability, retirement plans, and wellness initiatives.
• Continually research and evaluate employee benefits plans and vendors to identify the best value.
• Design, recommend, and implement new benefit programs, examine possible plan designs, and benefit cost changes.
• Coordinate benefit plan administration for multiple employee populations, ensuring eligibility, enrollment, deductions, vendor feeds, and employee communications are accurate and consistently applied across locations and plans.
• Coordinate the annual benefits open enrollment process, including the preparation of materials, communication, education sessions, and assisting employees.
• Audit employee payroll deductions and collaborate with payroll adjustments and process improvement efforts.
• Coordinate FMLA, ADA accommodations, leave programs with internal and external partners.

Employee Communication and Education:

• Serve as the primary point of contact for employees regarding benefits inquiries, resolving issues, and providing detailed information on benefit plans.
• Develop and deliver communication materials to educate employees about compensation and benefits programs including but not limited to HSA, FSA, COBRA, Medicare, etc.
• Conduct informational sessions and workshops to explain benefits options and changes.
• Provide one-on-one support to employees regarding their compensation and benefits

Data Management & Reporting:

• Maintain accurate and up-to-date employee benefits records, process benefit enrollments, changes, and terminations in the HRIS system.
• Prepare and analyze regular reports on benefit plan participation, costs, and trends.
• Monitor, evaluate, and provide insights and recommendations for plan improvements.
• Track participation, eligibility, costs, deductions, and enrollment activity across multiple plans and locations to identify trends, discrepancies, and opportunities for process improvement.
• Assist and interpret EDI files across multiple platforms for integrated benefits.

Compliance:

• Ensure all benefits programs comply with federal, state, and local regulations.
• Maintain current knowledge of regulations and implement necessary changes.
• Prepare and file required reports and documentation, including EEO-1, assist on 5500, and other regulatory filings.
• Ensure compliance with all benefits-related regulations, including ERISA, HIPAA, and ACA.

Vendor Management:

• Manage relationships with benefit plan providers, brokers, and consultants to manage relationships, and resolve service issues.
• Coordinate contract negotiation process and ensure vendor performance meets organizational standards.
• Monitor invoices and coordinate with accounting to audit and reconcile.
• Some travel between service locations may be required.
• All other duties as assigned.

Physical Requirements: This position is classified as Sedentary Work in the Dictionary of Occupational Titles, requiring the exertion of up to 1-pounds of force occasionally (up to 33% of the time) and /or a negligible amount of force frequently (33%-66% of the time) to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time.

Must be able to pass background check. We also conduct pre-employment physical and drug testing. Any job offer will be contingent upon successful completion of a pre-employment physical with a drug screen, background check and obtaining active licensures per job requirements.