Benefits/Payroll, Specialist – Retirement

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Position Summary

The Specialist, Retirement is a member of the firm’s Benefits team within the Human Resources department.  The Specialist, Retirement plays a key role in assisting with the day-to-day administration of the firm’s retirement plans in the United States.

Essentials Duties and Responsibilities

Typical responsibilities include, but are not limited to, the following:

• Assists with preparing the annual retirement budget and reconciling expenses on a monthly basis

• Conducts manual audits of contributions, deferral elections, loan and payroll frequency, withdrawals, systems accuracy (Wage Works, Workday, Cigna and Fidelity) and integrations

• Conducts weekly reviews of Workday reports for rehires, conversions to employee status, payroll changes, promotions, and relocations Prepares the partner contribution tracker to provide quarterly contributions for three retirement plans

• Manages the annual Partner 401(k) open enrollment process

• Reviews monthly defined contribution and defined benefit reports and reconciles them for accuracy

• Manages forfeiture and revenue credit processes

• Coordinates nondiscrimination testing

• Performs ADP testing

• Performs Section 415(c) limit testing

• Updates the committee charter

• Oversees fiduciary liability renewal

• Manages COBRA and retiree past-due premiums in WageWorks

• Conducts semi-annual audits of outstanding Fidelity checks

• Assists with quality control procedures and updates to the administration guide

• Reconciles distributions and contributions for investment managers to ensure cash availability

• Supports the Manager, Benefits & Retirement with annual audits, preparation of financial statements, Form 5500s, and other filings

• Assists with preparing minutes for Benefits Committee meetings

• Assists with special projects and performs other retirement administration responsibilities as assigned by management

• Enhances the overall brand of the Human Resources Department through positive and effective interactions with personnel, outside vendors, and consultants

Qualifications / Position Requirements

• Commitment to quality in work and to excellent client service

• Ability to multitask and work on multiple projects simultaneously with limited direction

• Commitment to handling information with appropriate confidentiality and sensitivity

• Well-developed analytical, research and problem-solving skills

• Strong excel skills and proficiency in other Microsoft suite applications

• Strong verbal and written communication skills

• Excellent organizational skills with careful attention to detail and timely follow-through

• Ability to adapt to a fast paced, changing work environment

• Willingness to work outside normal business hours when required

Education and/or Experience

• Bachelor’s degree; degree or coursework in retirement, accounting, and/or another quantitative field preferred

• 5 years’ experience in benefits or accounting, with at least 2 years’ experience that included retirement-related responsibilities

• Robust experience in Excel, including with formulas, pivot tables, and troubleshooting

Compensation

The expected base salary for this position ranges from $95,000 - $115,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, anticipated assignment, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.