Hunton Trane a division of Hunton Group is seeking a detail-oriented Bid Coordinator to support our HVAC sales team by managing the bid process from initial document intake through tracking and follow-up. This role is responsible for organizing bid documentation, maintaining accurate records, and ensuring deadlines are met in a fast-paced, deadline-driven environment, while offering opportunities for continued learning and career development within the HVAC industry.
Come work for an industry leader that has been recognized both locally and nationally as one of Top Places to Work!
Key Responsibilities:
Review bid invitations, plans, and specifications to identify scope, requirements, and deadlines
Manage and distribute bid documents, including plans, specifications, addenda, and revisions
Organize and maintain bid files to ensure access to current and accurate information
Track bid activity, milestones, and outcomes within the CRM system
Maintain organized and up-to-date records
Communicate effectively with general contractors, mechanical subcontractors, consulting engineers, Estimating Team, Industrial Team, and Commercial Sales Team
Support internal coordination to ensure timely responses to bid-related requests
Engage in ongoing professional development through participation in internal team meetings and vendor sessions to stay current on product offerings, industry trends, and market developments
Assist in improving bid processes, templates, and tracking methods
Qualifications:
2+ years of experience in bid coordination, sales support, or related role preferred
Proficiency in Microsoft Office (Excel, Word, Outlook required)
Experience with CRM systems
Familiarity with construction documents, including plans, specifications, and addenda
Familiarity with HVAC equipment schedules and technical documentation
Strong organizational skills and ability to manage multiple deadlines
High attention to detail and strong communication skills
What We Offer:
Competitive compensation based on experience
Health benefits and retirement plan
Paid time off
Stable, team-oriented work environment with opportunities for growth and advancement