We are seeking a reliable and detail-oriented Bilingual Administrative Assistant (MUST be bilingual in English/Portuguese) to support executive leadership and provide day-to-day administrative support. This role is ideal for someone who is organized, professional, and comfortable managing a variety of office and scheduling tasks in a fast-paced environment.
The position plays an important role in keeping the executive office running smoothly through coordination, communication, and general administrative support.
Key Responsibilities
Manage calendars, schedule meetings, and coordinate daily appointments for executive leadership
Answer and route phone calls, emails, and general correspondence
Assist with meeting coordination, including scheduling and basic preparation of materials
Prepare and organize documents, reports, and general correspondence as needed
Coordinate travel arrangements including flights, hotels, and transportation
Maintain organized electronic and physical filing systems
Assist with expense tracking and basic administrative reporting
Serve as a point of contact between executive leadership and internal staff
Support general office administration and special projects as assigned
Ensure accurate handling of confidential and sensitive information
Qualifications
23 years of administrative, office support, or executive assistant experience preferred
Bilingual in English and Portuguese (required)
Strong communication skills in both written and verbal formats
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Strong organizational skills and attention to detail
Ability to manage multiple tasks and shifting priorities
Professional demeanor and strong work ethic
Ability to work independently and as part of a team
#HOUWC46
#ZR
Numbers & Facts
Location
Houston, TX
Skills
Administrative Skillsunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Detail Orientedunmatched
English Languageunmatched
Executive Assistant Skills unmatched
Expense Trackingunmatched
Leadershipunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Multilingualunmatched
Multitaskingunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Portuguese Languageunmatched
Presentation/Verbal Skillsunmatched
Team Playerunmatched
Telephone Skillsunmatched
Travel Planningunmatched
Writing Skillsunmatched
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