Location: Bayonne, NJ | Position Type: Full-Time
Are you highly organized, detail-oriented, and customer-focused? We’re looking for a reliable Administrative Assistant to join our growing team! This role is crucial in supporting our operations, HR, and client communications while keeping our systems running smoothly.
Key Responsibilities:
- Provide administrative and clerical support across departments
- Handle employee onboarding, HR documentation, and ADP/payroll processing
- Manage job scheduling and dispatching through platforms like Jobber
- Process and track invoices, purchase orders, and vendor payments
- Communicate with clients in a professional and timely manner via phone and email
- Assist with reporting, database entry, and file management
- Translate documents and support bilingual communication (Spanish/English)
- Support day-to-day office tasks, ensuring everything runs efficiently
Requirements:
- Bilingual in English and Spanish (spoken and written) – required
- 2+ years of administrative support or office management experience
- Strong written and verbal communication skills
- Working knowledge of ADP, HR practices, and basic payroll functions
- Experience with Jobber or similar scheduling/invoicing software – a plus
- Excellent customer service skills
- Proficient in Microsoft Office Suite and Google Workspace
- Highly organized with the ability to multitask and meet deadlines
- Discretion with confidential information
What We Offer:
- Competitive hourly rate or salary $ 23 an hr. (commensurate with experience)
- Paid time off and holidays
- Opportunity to grow within a supportive and fast-paced company
- Positive and bilingual-friendly work environment