Bilingual Administrative Assistant

Overview

The Bilingual Administrative Assistant supports the janitorial and facilities management team within the Manufacturing/Semiconductor industry. This role ensures smooth administrative operations, assists with scheduling and compliance, and provides excellent communication between staff, vendors, and ABM leaders and Client leadership.

Pay: $30 - $34 per hour 

The pay listed is the hourly range or the hourly rate for this position.   A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Benefit Information: 

ABM offers a comprehensive benefits package.  For information about ABM’s benefits, visit Annual Benefits-Staff and Management

Responsibilities

Administrative Support:

• Maintain records of janitorial staff schedules, attendance, and work orders.
• Prepare reports, memos, and correspondence related to cleaning and maintenance activities.
• Manage inventory of cleaning supplies and process purchase orders.

Scheduling & Coordination:

• Assist in scheduling janitorial staff for daily and special events.
• Coordinate with vendors for equipment servicing and supply deliveries
• Provide hands on support during high volume onboarding, including answering new hire questions and assisting with I9 completion.
• Communicate clearly with team members and demonstrate strong familiarity with onboarding procedures. 

Compliance & Documentation:

• Ensure adherence to health, safety, and sanitation standards.
• Maintain documentation for inspections and compliance audits.

Communication:

• Serve as a point of contact between janitorial staff, client administration, and external contractors.
• Respond to inquiries and resolve minor issues promptly.

Financial Support:

• Process invoices, track expenses, and assist with budget monitoring for janitorial services.

Qualifications

• Must have a Valid Start Driver's License
• High school diploma or equivalent (Associate degree preferred).
• Bilingual (Spanish & English)
• 1–2 years of administrative experience; facilities or janitorial experience a plus.
• Experience processing manual payroll for a large employee population.
• Ability to review, verify, and enter timesheets with a high degree of accuracy.
• Strong data entry skills with exceptional attention to detail to ensure accuracy across payroll and billing processes.
• Experience supporting or managing the billing process, including ensuring all data is properly allocated and accurately entered into digital systems.
• Proficiency in Microsoft Excel (including formulas, spreadsheets, and data organization) and other Microsoft Office applications.
• Ability to ensure payroll and billing information is accurately captured, digitized, and maintained.
• Experience working with Microsoft systems and other payroll-related software tools.
• Strong organizational and time-management skills, with the ability to meet deadlines in a fast-paced environment.
• Effective communication skills and ability to collaborate with internal teams.
• Proficiency in Microsoft Office Suite and scheduling software.
• Strong organizational and communication skills.
• Ability to maintain confidentiality and work in a fast-paced environment.

Desired Skills

• Knowledge of cleaning standards and safety regulations.
• Customer service and problem-solving abilities.
• Familiarity with inventory management systems.