Accounting, Accounts Payable, Accounts Receivable, Accounts Receivable Management, Accounts Receivable Processing, Administrative Skills, Billing, Communication Skills, Detail Oriented, Documentation, Intuit Quickbooks, Mail Processing, Multilingual, Multitasking, Order Supplies, Organizational Skills, Production Support, Purchase Orders, Shipping Documents, Shipping/Receiving, Spanish Language, Telephone Skills, Transaction Processing/Management
Job Title: Administrative Assistant (AP/AR)
We are seeking a detail-oriented Administrative Assistant to support our accounting and office operations. This role focuses on AP/AR functions along with general office duties and production support.
Schedule: Monday–Friday, 8:00 AM – 5:00 PM
Pay: $24-28/hr
Responsibilities:
- Manage AP/AR processes including invoicing, receiving, and shipping documentation
- Create purchase orders for vendors and invoice customers
- Receive and process transactions in QuickBooks
- Assist with maintaining accurate documentation for processing
- Support general office functions including mail sorting, answering phones, and ordering supplies
- Assist with production documentation, including ordering materials
Qualifications:
- Experience with AP/AR and QuickBooks preferred
- Strong organizational and communication skills
- Ability to multitask in a fast-paced environment
- Bilingual Spanish required
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Administrative Assistant