Smart Choice Landscape is an established South Florida landscaping company specializing in commercial and high-end residential properties. We are seeking a professional, organized, and dependable Bilingual Administrative Assistant to support our daily office operations, customers, and management team.
Fluency in both English and Spanish is required for this position.
Responsibilities
Answer incoming phone calls and respond to customer emails in a professional manner.
Communicate customer questions, concerns, and service requests to management and follow up as needed.
Assist with preparing and formatting estimates, proposals, and other business documents.
Perform accurate data entry and maintain customer and company records.
Maintain organized electronic and physical files.
Draft professional emails, letters, and other business correspondence.
Assist with scheduling, follow-ups, and coordination between customers, office staff, and field management.
Track office supplies and place orders when necessary.
Assist with basic marketing and customer outreach activities.
Provide general administrative support to management and assist with other office tasks as needed.
Required Qualifications
Fluent in both English and Spanish.
At least 1 year of professional administrative, office, clerical, or similar business experience.
Strong written and verbal communication skills in English.
Comfortable writing professional business emails.
Proficient with Microsoft Office, including Word, Excel, and Outlook.
Strong computer and data-entry skills.
Excellent organization and attention to detail.
Ability to prioritize multiple tasks in a fast-paced office environment.
Professional and courteous when communicating with customers.
Reliable, punctual, and able to work independently.
High school diploma or equivalent.
Preferred Qualifications
Experience working in a landscaping, construction, property management, service, or other field-service company.
Experience preparing estimates, proposals, invoices, work orders, or similar business documents.
Experience with QuickBooks, CRM, scheduling, or business management software is a plus.
Customer service experience.
Chinese language skills are a plus, but not required.
Position Details
Job Type: Full-time
Schedule: Day shift, Monday–Friday
Work Location: In person
Numbers & Facts
Location
Davie, FL
Job Type
Full-time
Skills
Administrative Managementunmatched
Administrative Skillsunmatched
Billingunmatched
Business Solutionsunmatched
Business Writingunmatched
Chinese Languageunmatched
Communication Skillsunmatched
Construction Managementunmatched
Customer Relationship Management (CRM)unmatched
Customer Support/Serviceunmatched
Data Entryunmatched
Detail Orientedunmatched
English Languageunmatched
Establish Prioritiesunmatched
High School Diplomaunmatched
Intuit Quickbooksunmatched
Landscapingunmatched
Maintenance Servicesunmatched
Marketingunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Multilingualunmatched
Multitaskingunmatched
On Site Supportunmatched
Order Suppliesunmatched
Organizational Skillsunmatched
People Managementunmatched
Presentation/Verbal Skillsunmatched
Property Managementunmatched
Proposal Writingunmatched
Residential Real Estateunmatched
Spanish Languageunmatched
Telephone Skillsunmatched
Track Customer Issuesunmatched
Writing Skillsunmatched
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