Del Vacchio Landscapes & Christmas Decor

Bilingual HR & Administrator Coordinator

Location: West Chester, PA

This is an in-person position based in West Chester, PA. The role requires regular local presence to support recruiting, onboarding, employee communication, office administration, team engagement, and occasional community or hiring-related activities throughout Chester County and surrounding areas.

Support People. Keep the Office Organized. Help Build a Growing Team.

Del Vacchio Landscapes & Christmas Decor is a high-end landscape, hardscape, and holiday decorating company. For more than 37 years, we have helped residential and commercial clients create beautiful outdoor environments and memorable seasonal experiences.

As our company continues to grow, we are looking for a bilingual, people-focused HR & Administrative Coordinator to support recruiting, onboarding, employee communication, HR coordination, and day-to-day administrative operations.

Labor and team growth are major priorities for our business. We need someone who can provide a strong local presence, connect with candidates throughout the community, support both Spanish-speaking and English-speaking employees, and help keep important people and administrative processes organized.

The right person will be bilingual in English and Spanish, organized, approachable, detail-oriented, and comfortable balancing recruiting and employee support with office administration. This position is well suited for someone who enjoys working with people, maintaining organized systems, supporting field teams, and helping a growing company operate more efficiently.

Key Responsibilities

Recruiting and Hiring Support:

• Support recruiting for landscape, hardscape, outdoor lighting, holiday decorating, and field operations positions.
• Help identify, attract, and communicate with qualified local candidates, including Spanish-speaking and bilingual applicants.
• Assist with candidate outreach, phone screens, interview scheduling, follow-up, and hiring coordination.
• Maintain organized applicant records and help ensure candidates continue moving through the hiring process.
• Identify local recruiting channels, community connections, referral opportunities, workforce-development resources, and grassroots hiring strategies.
• Assist with social media recruiting by creating, coordinating, or sharing hiring-related content.
• Partner with company leadership and outside recruiting partners to keep hiring efforts moving forward.

Onboarding and Employee Communication:

• Coordinate new-hire paperwork, orientation, first-day communication, and follow-up.
• Help ensure new employees understand company expectations, policies, safety standards, communication practices, and workplace culture.
• Serve as a bilingual communication resource for English-speaking and Spanish-speaking employees.
• Track onboarding steps and help ensure required information and documentation are completed.
• Help new employees feel welcomed, informed, and supported during their first days and weeks with the company.

HR and Culture Support:

• Assist with employee records, attendance documentation, policy communication, employee questions, and HR-related follow-up.
• Help maintain accurate, confidential, and organized employee information.
• Support offboarding processes, including exit communication, documentation, and feedback gathering.
• Assist with employee check-ins, recognition efforts, internal communication, engagement initiatives, and retention support.
• Work with leadership to support a respectful, accountable, and team-oriented workplace.
• Represent the company professionally during recruiting, community, and workforce-development activities.

Administrative and Office Support:

• Provide general administrative support to company leadership and the office team.
• Assist with scheduling, calendars, meeting coordination, reminders, and follow-up.
• Prepare and organize documents, forms, reports, spreadsheets, and internal communications.
• Perform data entry and maintain organized digital and physical files.
• Help monitor outstanding administrative items and ensure important tasks receive timely follow-up.
• Assist with general email, phone, and office communication as needed.
• Help maintain an organized and professional office environment.
• Support office supply coordination and other routine operational needs.
• Assist with special projects and changing administrative priorities as the company grows.

Qualifications

• Bilingual in English and Spanish required.
• Must be local to West Chester, PA, or the surrounding area.
• Comfortable working in person and being present with the team regularly.
• Experience in HR coordination, recruiting, onboarding, employee support, office administration, or a related role.
• Strong communication, relationship-building, organization, and follow-up skills.
• Comfortable communicating with field employees, office staff, candidates, company leadership, and outside partners.
• Able to manage multiple priorities while maintaining accuracy and professionalism.
• Friendly, approachable, dependable, and able to build trust with employees and candidates.
• Comfortable balancing people-focused responsibilities with detailed administrative work.
• Experience supporting landscaping, construction, trades, hospitality, facilities, or another service-based business is preferred.
• Experience with community recruiting, employee referral programs, grassroots outreach, or workforce-development partnerships is a plus.
• Experience supporting Spanish-speaking employees or multicultural workplaces is strongly preferred.
• Able to maintain confidentiality and handle employee information with professionalism and discretion.
• Reliable transportation required.
• Valid driver's license preferred.

Basic proficiency with:

• Email
• Microsoft Office
• Google Workspace
• Applicant tracking systems
• HR software
• Spreadsheets
• Digital filing and document-management systems

Pay and Benefits

• $25 - $38 per hour, depending on experience, schedule, and responsibilities.
• Potential for expanded responsibilities as the position grows.
• Opportunity to make a direct impact on recruiting, retention, onboarding, employee support, and office operations.
• Supportive leadership team focused on growth, teamwork, and long-term improvement.
• Meaningful position helping build and support a strong local workforce.

Why Del Vacchio Landscapes & Christmas Decor

Del Vacchio Landscapes & Christmas Decor is looking for someone who enjoys helping people, building trust, staying organized, and keeping important processes moving.

This is a high-impact opportunity for a bilingual HR and administrative professional who wants to strengthen recruiting, improve onboarding, support employee communication, and help a growing company operate more efficiently.

Our team values integrity, teamwork, excellence, commitment, and a growth-oriented mindset. If you are energized by supporting people, organizing details, solving problems, and helping build a stronger team, this position offers the opportunity to grow alongside an established and respected company.

Del Vacchio Landscapes & Christmas Decor is an equal opportunity employer and encourages qualified candidates of all backgrounds and experiences to apply.