Administrative Skills, Analysis Skills, Communication Skills, Data Management, Data Processing, English Language, Event Management, Google Apps, Interpersonal Skills, Japanese Language, Microsoft Excel, Multilingual, Multitasking, Organizational Skills, Process Management, Promotional Tours, Vlookups
Job Posting
Location: On-campus (remote work not available during academic sessions) Schedule: Full-Time, Monday–Friday (7–9 holidays per year) Start Date: As soon as possible (negotiable) Category: Non-Exempt
Our Client is seeking a highly organized and bilingual (Japanese/English) Admissions Assistant to join our Admissions Office. This role supports the admissions process through data management, event coordination, and direct communication with prospective students, families, and schools. The ideal candidate excels in a fast-paced environment, managing multiple tasks with accuracy and professionalism.
Key Responsibilities:
- Manage admissions data, applicant files, and the admissions portal
- Prepare materials for the Admissions Manager and Committee
- Coordinate events, campus tours, and promotional activities in New York, Tokyo, Osaka, and other locations
- Communicate with prospective students, families, and schools via email, phone, and portal
- Support visa-related matters
- Perform additional projects and responsibilities as assigned
Requirements:
- Minimum 3 years administrative experience in a business or office environment
- Bilingual in Japanese (native) and English (business level)
- Advanced proficiency in Microsoft Excel (VLOOKUP, RANK, FIND) and other Office applications
- Proficiency in Google Workspace (Docs, Sheets, Slides, Forms, Meet)
- Strong analytical, communication, and interpersonal skills
- Bachelor's degree or equivalent
Benefits:
Salary: $47,000 – $52,000 (DOE) Full benefits package including paid time off, medical/dental/vision insurance, life insurance, retirement plan, FSA/DCA, child allowance, tuition assistance, and parental leave Free lunches in the school cafeteria during academic sessions Holiday and seasonal breaks: Thanksgiving (3 days), Winter (2–3 weeks), Spring (1 week)