Position Summary The Legal Assistant performs broad range of secretarial, administrative, and clerical support duties for one or more attorneys and paralegals. Organizes and maintains all files, calendars/scheduling, and other correspondence relating to litigation and administrative matters under direct supervision of attorneys.
Essential Duties and Responsibilities The essential functions include, but are not limited to the following:
Mailing, faxing, or arranging for delivery of legal correspondence to clients, witnesses, and court officials
Receiving and placing telephone calls; scheduling and making appointments
Assisting with office administrative duties by making photocopies of correspondences, documents, and other printed matters
Organizing, updating and maintaining, documents and case files
Assisting attorneys in collecting information relevant to cases
Performing other work-related duties as assigned
Communication with client regarding status of cases, request for information, documents and update client’s contact information.
Prepare templates for office use.
Prepare and process Invoices and Check Request
Calendar Statute of limitations deadlines.
Assists Paralegals in discovery responses when needed.
Minimum Qualifications (Knowledge, Skills, and Abilities) REQUIRED
High School Diploma or equivalent required; Associates Degree or Legal Assistant Certificate preferred
Fluent Spanish Speaker
PREFERRED
Knowledge of legal terminology and legal document management (e.g., briefs, summonses, complaints, motions, pleadings and discovery)
Knowledge of federal and state court rules and e-filing procedures
Familiarity with litigation management software systems preferred
Knowledge of principles and processes for providing customer and personal services
Effective oral and written communication skills with knowledge of correct grammar, spelling, and punctuation usage
Proficient in Microsoft Office applications such as Word, Excel and Power Point; ability to operate basic office equipment such as a copy machine, fax machine, printer, scanner, and computer; proficient with internet research
Previous calendaring experience
Ability to multi-task and manage time effectively
Excellent organizational skills with an eye for details
Ability to be flexible to adapt and act quickly when urgent matters require it
Ability to work and maintain patience with diversified individuals of various ethnic backgrounds and professional competencies
Ability to maintain confidentiality
Numbers & Facts
Location
Winter Park, FL
Job Type
Full-time
Skills
Administrative Skillsunmatched
Billingunmatched
Calendar Managementunmatched
Check Processingunmatched
Communication Skillsunmatched
Copying Machinesunmatched
Document Managementunmatched
Document Scannersunmatched
Fax Machinesunmatched
File Maintenanceunmatched
Health Insuranceunmatched
High School Diplomaunmatched
Internet Researchunmatched
Legalunmatched
Legal Documentsunmatched
Litigationunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Multilingualunmatched
Multitaskingunmatched
Office Equipmentunmatched
Organizational Skillsunmatched
Photocopyunmatched
Presentation/Verbal Skillsunmatched
Printersunmatched
Request for Information (RFI)unmatched
Spanish Languageunmatched
Statutory Lawsunmatched
Time Managementunmatched
Vision Planunmatched
Writing Skillsunmatched
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