An Office Administrator is the first point of contact and provides administrative support for the facility. This position will coordinate front-desk activities, redirect phone calls and streamline office operations. This position ensures visitors and team members are welcomed and executes all administrative tasks at a high level. We are looking for an excellent team player to build positive relationships with employees and guests.
Hours for this role are Monday- Friday 7:30am- 4:00pm.
Position Responsibilities may include, but not limited to
- Provide administrative assistance including reception, guest logs, security badge control, filing, answer phone calls, among other requests
- Assist both HR and managers/supervisors with translation
- Schedule & organize meetings both on-site and remotely
- Answer phones using multi-line phone system, transfer calls to various departments and take messages
- Support upper level staff and HR-related work (i.e. interview coordination, new hire class support, etc.)
- Provide excellent customer service attitude
- Consistently take the initiative and offer creative solutions to problems
- Serve as the liaison and go-to person for office questions and inquiries
- Conduct and monitor wellness screenings for team members
- Maintain a high-level of discretion and confidentiality when dealing with employee and company information
- Coordinate office & facility tasks to include but not limited to; Monitor, order, and stock of office, breakroom and cleaning supplies, coordinate with cleaning staff and building manager, ensure facility needs are addressed, and outside vendor management
Required Skills and Experience
- High School diploma or equivalent
- Bilingual- English/Spanish
- Must have strong organizational abilities, attention to detail, and multi-tasking skills
- Previous experience with Microsoft applications including: Excel, Word, Outlook
- Minimum 3-5 years of receptionist, HR administrative, or related experience
- Ability to manage multiple schedules via MS Outlook
- Excellent previous attendance history
- Demonstrates exceptional communication and people skills
- Ability to interact effectively with senior leadership, outside vendors, and internal and external customers
Preferred Skills and Experience
- Associate Degree or 2 years Technical Training or college degree
- Previous experience working in a manufacturing/production facility
Physical Requirements
- Repetitive motions that include the wrists, hands and/or fingers
- Sedentary work that primarily involves sitting, remaining in a stationary position for prolonged periods
- Visual perception to perform job including peripheral vision, depth perception, and the ability to adjust focus
- Ability to lift up to 10-20 lbs
Company Overview
Mom’s Meals is a home-delivered meal service providing fully prepared, refrigerated meal solutions direct to homes nationwide since 1999. We provide seniors, patients recovering post-discharge and those managing a chronic condition with tailored nutrition solutions to manage their specific needs. If you are passionate about the well-being of others and have a strong sense of community, Mom’s Meals could be the place for you! We are a family operated business looking for fun, compassionate, and friendly people who want to make a difference in the lives of others.
EEO
Mom’s Meals complies with all applicable federal and state non-discrimination laws. All qualified applicants shall receive consideration for employment without regards to race, religion, national origin, ancestry, color, gender, age, disability, sexual orientation or military status.