Administrative Skills, Billing, Calendar Management, Communication Skills, Computer Skills, Data Entry, English Language, Fax Machines, High School Diploma, Legal, Microsoft Excel, Microsoft Word, Multilingual, Office Equipment, Onboarding, Photocopy, Psychiatry and Mental Health, Record Keeping, Software Administration, Spanish Language, Telephone Skills
Office Assistant Bilingual in Spanish. In-Person In Office.
We are a small group practice providing mental health counseling. We serve the Hispanic, Latinx community.
This position is for a BILINGUAL Office Assistant (English-Spanish).
Schedule: 9am to 6pm. 1h lunch break.
Days/Hours: Monday through Friday.
Essential Responsibilities:
- Performs reception duties, answering phones, texts, and emails.
- Act as a resource to staff and clients.
- Responsible for insurance verification, set client fees, balance payment agreements, and administrative intakes.
- Update and maintain records in proprietary software and webpages.
- Manage office paperwork and flow.
- Does data entry, references information on the computer, schedules, runs basic reports as needed.
- Scanning, copying, and faxing as needed.
- Receive payment, send claims, and record receipts for services.
- Filling up paperwork to report send to insurances from credentialing.
- Schedule appointments and maintain and update appointment calendars.
- Assists with Insurances credentialing, billing and other inquires.
- Assists with on-barding of employees.
- Helps the CEO to perform duties related to the company.
Qualifications:
- High school diploma/GED or equivalent.
- Previous experience/formal education preferably in a clinical setting.
- Excellent communications skills in (English/Spanish).
- Good computer skills including a functional knowledge of Drive, Word, and Excel, telephone skills, and electronic record systems.
- Able to perform tasks while being interrupted.
- Ability to master proprietary software which may include online scheduling and billing.
- Knowledge and previous experience with office equipment including photocopying, faxing and scanning, etc.
- Able to pass pre-employment screening including State Fingerprints.
- Able to provide proof of legal employment in the US.
Benefits:
- 80h PTO and 128h after 1 year. Acrual Roll over and never expires.
- 40h sick time paid.
- 401k.
- Full paid health insurance.
- Full paid Life Insurance.
- 6 Holidays paid.
- Disability Benefits discounted.