Office Assistant (Bilingual English/Spanish)
Job Location: American Canyon, CA
Pay Rate: $20.00 - $24.00 per hour
Schedule: Flexible – Part Time or Full Time
About the Opportunity
We are seeking a professional, organized, and customer-focused Office Assistant to join our staffing team in American Canyon. This role serves as the first point of contact for candidates, clients, and visitors and plays a key role in supporting our recruiting and office operations.
The ideal candidate is bilingual in English and Spanish, comfortable using computers and office software, and enjoys working in a fast-paced environment where no two days are thesame. Success in this position requires initiative, reliability, strong communication skills, and a positive attitude.
Key Responsibilities
• Greet and assist walk-in applicants and visitors in a professional and friendly manner.
• Answer and direct incoming phone calls.
• Conduct initial candidate pre-screenings.
• Create and maintain candidate profiles within the company database.
• Update applicant records and enter detailed notes as needed.
• Build and maintain candidate pipelines for general labor and production positions.
• Support recruiting efforts by identifying and organizing qualified candidates for specific client accounts.
• Ensure the front lobby and reception area remain organized and stocked with employment applications and other materials.
• Assist with general administrative and office support tasks.
• Maintain confidentiality of applicant and company information.
Qualifications
• Bilingual in English and Spanish (required).
• Previous office, administrative, customer service, staffing, or recruiting experience is preferred but not required.
• Strong computer skills and the ability to quickly learn new software systems.
• Excellent verbal and written communication skills.
• Strong attention to detail and organizational abilities.
• Ability to multitask and prioritize responsibilities in a busy office environment.
• Professional appearance and demeanor.
• Dependable, punctual, and able to work independently.
Software & Technology
Candidates should be comfortable working with:
• Microsoft 365
o SharePoint
o OneDrive
o Teams
o Outlook
o Word
o Excel
What Makes Someone Successful in This Role?
The most successful individuals in this position are:
• Resourceful and proactive problem-solvers
• Self-motivated and able to take initiative
• Positive and professional in their interactions with others
• Dependable and punctual
• Comfortable working in a fast-paced, people-focused environment
• Team-oriented with a strong customer service mindset
If you enjoy helping people, staying organized, and being an important part of a growing team, we’d love to hear from you.