Billing and Leasing Coordinator6+ month contract with extensions and possible right to hire4 days onsite and remote each Friday –Parsippany, NJ25.00 per hour W2 In this role, your primary focus will be managing documentation related to IT equipment leases and supporting the accurate processing and coding of telecom and internet invoices. The ideal candidate possesses a strong clerical background, exceptional record-keeping skills, and a high level of proficiency with Google Workspace products. Key Responsibilities
Lease Management: Track, manage, and maintain comprehensive documentation for all leased IT equipment (e.G., computers, servers, networking hardware). Monitor lease expiration dates, renewals, and equipment return schedules.
Invoice Processing & Coding: Review, verify, and code monthly invoices primarily for telecommunications, internet services, and leased equipment to ensure accurate allocation to the correct departments or cost centers.
Record Keeping: Maintain a highly organized, up-to-date digital filing system for all IT contracts, lease agreements, and billing statements.
Vendor Communication: Act as a point of contact for billing inquiries, working with telecom providers and leasing vendors to resolve any discrepancies or billing errors.
Cross-Functional Collaboration: Partner with the Finance/Accounting department to ensure all IT invoices are submitted and processed in a timely manner.
Reporting: Generate basic reports on IT leasing inventory and telecom spend using Google Sheets as requested by IT leadership.
Qualifications & Skills
High school diploma or equivalent
1-3 years experience
Detail-Oriented: Exceptional attention to detail with a proven track record of accurate data entry and meticulous record-keeping.
Technical Proficiency: Strong familiarity with Google Workspace products (Google Drive, Docs, Sheets, and Gmail) for daily tasks and document management.
Financial Acumen: Basic understanding of invoice processing, billing cycles, and cost coding.
Communication: Strong written and verbal communication skills, with the ability to interact professionally with both internal teams and external vendors.
Organization: Ability to manage multiple ongoing tasks, prioritize effectively, and meet monthly billing deadlines.
Numbers & Facts
Location
Parsippany, NJ
Skills
Accountingunmatched
Billingunmatched
Code Reviewsunmatched
Communication Skillsunmatched
Computer Serversunmatched
Cross-Functionalunmatched
Data Entryunmatched
Detail Orientedunmatched
Document Managementunmatched
Documentationunmatched
Equipment Maintenance/Repairunmatched
Establish Prioritiesunmatched
Financeunmatched
Google Appsunmatched
High School Diplomaunmatched
Information Technology & Information Systemsunmatched
Internet/Online Serviceunmatched
Multitaskingunmatched
Network System Hardwareunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Reconciliationunmatched
Record Keepingunmatched
Reporting Skillsunmatched
Technical Leadershipunmatched
Telecommunicationsunmatched
Time Managementunmatched
Writing Skillsunmatched
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