Job Summary We are seeking a dependable and detail-oriented Billing and Office Assistant to join our team and support our daily office operations. This role requires hands-on experience with billing, including AIA Billing and QuickBooks, as well as strong administrative skills. The ideal candidate is organized, efficient, and comfortable managing both financial and office related tasks. Note: You have to be experienced in AIA billing and QuickBooks to apply for this job.
KeyResponsibilities Billing and Accounting Support
Prepare and submit invoices, including AIA G702/G703 billing forms (required)
Enter and Manage financial Data in QuickBooks (required)
Track outstanding invoices and follow up on payments
Maintain organized records and ensuring accuracy of billing data
Reconcile invoices and assist with basic bookkeeping tasks
Office & Administrative Support
Handle Daily office tasks including filing, data entry, and document management
Maintain and update company records and systems
Provide general administrative support to the team
Qualifications
High school diploma/GED required, some college preferred
Previous experience in billing and office assistance preferably in a commercial/residential construction (minimum of 3 years)
Proficiency in QuickBooks and invoicing systems
Experience with account payables and receivables
Experience preparing AIA G702/G703 billing applications for payments (required)
Skilled in Microsoft Office, Excel, Adobe ,and Outlook.
Ability to manage multiple tasks and meet deadlines
Strong problem-solving skills and attention to detail
Excellent verbal and written communication skills
Preferred
Experience in the construction or contracting Industry
Familiarity with job cost tracking
Work Environment
In-office position
Team-Oriented environment
Numbers & Facts
Location
Shelby Township, MI
Job Type
Full-time
Skills
Accountingunmatched
Accounts Payableunmatched
Accounts Receivableunmatched
Administrative Skillsunmatched
Adobe Product Familyunmatched
Air Intelligence Agency (AIA)unmatched
Billingunmatched
Bookkeepingunmatched
Communication Skillsunmatched
Constructionunmatched
Construction Contractsunmatched
Data Entryunmatched
Data Qualityunmatched
Detail Orientedunmatched
Document Managementunmatched
Financial Managementunmatched
Health Insuranceunmatched
High School Diplomaunmatched
Intuit Quickbooksunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Multitaskingunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Record Keepingunmatched
Residential Constructionunmatched
Team Playerunmatched
Time Managementunmatched
Writing Skillsunmatched
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