Billing Assistant

Overview:

The Revenue Billing Assistant position supports billing activities for the Finance and Revenue team.  Primary responsibilities include assisting with processing edits, providing expense back-up, and responding to attorney requests directed towards the Billing team.

Responsibilities:

• Prepare and forward proformas to billing attorneys upon request; process edits to proformas per Partner instructions including, but not limited to: time descriptions, task/activity codes and transfers in accordance with firm policy.
• Assist with providing back-up for billed expenses, etc.
• Submit refund requests in Chrome River for processing.
• Assist with coordination, review, and follow-up on unbilled (WIP) and unpaid (A/R) inventory with Partners.
• Document and update Partner & client billing protocols as needed; assist with communication to working timekeepers.
• Monitor emails to #billing and respond to inquiries, ensuring all requests are responded to in a timely manner.
• Assist with providing clients’ financial team necessary documentation as needed to ensure that the firm’s invoices are processed expeditiously.
• Collaborate with the billing/collection team and other finance personnel, working closely with Partners and other legal staff to achieve the firm’s goals.
• Coordinate ad hoc projects at the request of Clients, Partners, Revenue and Firm management.
• Understand and maintain compliance with client’s Outside Counsel Billing Guidelines.
• Understand and maintain compliance with the firm’s accounting, billing and collection policies and controls and ensure integrity of the firm’s financial and operating information.
• Other responsibilities as they are assigned from time to time.

 

Qualifications:

• A Bachelor’s degree or equivalent is recommended; preferably in Accounting or Business.
• 2+ years’ Finance in professional services industry experience preferred.
• Software: Financial software experience a plus.
• Proficiency in MS Outlook, Excel, Word.
• Strong written (including word processing and proofreading) and verbal communication skills.
• Ability to function as a self-starter, work independently and with a large team, and meet strict deadlines; detail & results oriented.
• Flexibility with overtime when necessary.