Billing & Audit Coordinator

Allied Universal is currently hiring a Strategic Sourcing Specialist to provide administrative support to Manager, Director and the Vice President Strategic Sourcing. The Specialist is responsible for travel administration, invoice preparation/reconciliation, procurement of goods and services, and general administration across multiple disciplines.

RESPONSIBILITIES:

• Travel Administration
  • Add, update and remove employees from travel site
  • Ensure T&E compliance
  • Ensure T&E users are utilizing proper channels to procure goods
  • Validate meal and travel expenses fall within company policy

• Preparation/Discrepancy Reconciliation
• • Prepare consolidated invoicing from multiple vendors for review and approval of Director and Vice President and subsequent payment by AP department

• Procurement of Goods and Services
  • Input order requests
  • Review approved order requests and provide purchase orders to vendors
  • Update procurement database (shipping addresses, alert IT of new users and of changes to reporting structure)
  • Liaison with internal customers; provide assistance investigating order discrepancies
  • Maintain weekly/monthly data from vendors
• General administrative support for Supervisor, Director and VP of Strategic Sourcing
• Primary back up to Facilities Coordinator

QUALIFICATIONS:

• High School Diploma
• A minimum of one (1) year of relevant experience in a fast-paced environment
• Demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines
• Proficient in Microsoft Office applications and able to effectively utilize all available office management technology
• Professional, articulate, and able to use good independent judgment and discretion
• Strong verbal and written communication skills required with the ability to successfully interact at all levels of the organization while functioning as a team player
• Ability to take direction and critical feedback, and adapt to improve skills and effectiveness with a positive attitude

BENEFITS:

• Medical, dental, vision, retirement plan, basic life, AD&D, and disability insurance
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

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