Billing Clerk

Job Description:

We are looking for a detail-oriented and organized Billing Clerk to join our Finance and Accounting team at Meyer Plastics Inc. As a Billing Clerk, you will play a crucial role in generating accurate invoices, managing billing records, processing customer payments, and supporting the overall accounts receivable function. This position requires a high level of accuracy, the ability to meet deadlines, and a strong understanding of financial processes.

Key Responsibilities:

• Generate and issue accurate customer invoices based on sales orders, purchase orders, shipping confirmations, and contractual agreements.
• Review and verify billing data including pricing, quantities, part numbers, and customer account information prior to invoice submission.
• Process and reconcile customer payments including checks, ACH transfers, wire payments, and credit card transactions.
• Maintain and update billing records, customer accounts, and payment histories in the accounting and ERP system.
• Investigate and resolve billing discrepancies, disputes, and short payments in a timely and professional manner.
• Communicate with the sales, shipping, and production departments to confirm order fulfillment and delivery details prior to billing.
• Prepare and send monthly customer statements and aging reports to support collections efforts.
• Assist with month-end closing activities including reconciliation of accounts receivable balances.
• Track and follow up on outstanding invoices and past-due accounts in coordination with the collections team.
• Maintain organized filing systems for all billing documents, customer correspondence, and payment records.
• Ensure compliance with company billing policies, pricing agreements, and applicable tax requirements.
• Assist with audits by providing documentation and supporting schedules as needed.
• Support the Finance team with additional accounting and clerical tasks as assigned.

Qualifications:

• High school diploma or GED required.
• 1 years of billing, accounts receivable, or accounting clerk experience, preferably in a manufacturing or industrial setting.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Experience with ERP or accounting software such as SAP, QuickBooks, Oracle, NetSuite, or similar platforms.
• Strong mathematical aptitude and attention to detail.
• Excellent organizational skills with the ability to manage a high volume of transactions accurately.
• Good written and verbal communication skills for interacting with customers and internal departments.
• Ability to meet deadlines and work independently with minimal supervision.
• Knowledge of basic accounting principles (debits, credits, accounts receivable) is required.