LHH is partnering with a well-established law firm in Morris County, NJ to bring on a Billing & Collections Coordinator to their growing team.
This position plays a key role in supporting the firm's billing operations, working closely with attorneys and clients to ensure accurate invoicing and timely collection of outstanding balances. The ideal candidate will have prior experience within a law firm environment and strong familiarity with 3E (Elite) or comparable legal billing systems. This role requires a high level of attention to detail, professionalism in client communication, and the ability to navigate billing platforms efficiently.
Key Responsibilities
Prepare, review, and process client invoices in accordance with firm policies and client-specific billing guidelines
Partner with attorneys and legal staff to ensure accuracy of billing entries, rates, and matter details
Manage electronic billing (e-billing) submissions through client portals, including LEDES formats
Ensure adherence to outside counsel guidelines and client billing requirements
Maintain accurate and organized billing records within 3E (Elite) or similar systems
Support reporting and audit requests related to billing activity
Monitor aging reports and proactively follow up on outstanding invoices
Identify overdue accounts and communicate with clients via phone, email, and billing portals to facilitate collection
Address billing inquiries, discrepancies, and payment issues in a professional and timely manner
Document all collection activity and maintain thorough records
Investigate short payments, chargebacks, and billing variances, escalating high-risk accounts as needed
Qualifications
High school diploma required; additional education a plus
1-3+ years of experience in e-billing, accounts receivable, or collections, preferably within a law firm environment
Hands-on experience with 3E (Elite) or similar legal billing systems
Proficiency in Microsoft Excel and billing platforms
Strong analytical, problem-solving, and organizational skills
Excellent written and verbal communication abilities
Ability to manage multiple priorities and work independently in a deadline-driven environment
High level of discretion and ability to handle confidential information
Benefits
Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. 2 weeks PTO
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please
navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state,
and local laws and/or security clearance requirements.
Associate
Industry
Legal Services
Employment Type
Full-time
Job Functions
Accounting/Auditing
Skills
Legal Billing
E-invoicing
Billing Process
Billing Systems
Client
Pay Details: $65,000.00 to $75,000.00 per year
Search managed by: Susan Persampieri
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.