Billing Coordinator

Billing Coordinators have knowledge of billing procedures and should show great attention to detail. Their analytical ability is essential, while their communication skills can make a difference in customer relationships. A person that enjoys analyzing information and using logic to solve problems. You should also be willing to take initiative and enjoy working as part of a team.

Responsibilities

• Interact with project managers/estimators and other internal departments, as well as subcontractors and customers to provide administrative support and ensure accuracy of paperwork
• Cost accounting and / or construction experience is preferred
• Monthly Project Draw preparation/progress billing with retention
• Comfortable with mathematics and financial data
• Great attention to detail
• Confidentiality and trustworthiness
• Independently manages own work
• Strong analytical, quantitative and problem-solving skills
• Excellent verbal and written communication skills
• Participate in continuing education to advance career in payroll and ensure compliance with most up to date regulations
• Assist in the development and continuing improvement efforts to establish Belfor USA Group, Inc and the Payroll Department as World Class in the industry.
• Comply with company and department policies, procedures, guidelines, and standards.

Requirements

• Research and gather information necessary to prepare invoice
• Perform control functions
• Prepare and submit statements
• Ensure customers are billed correctly for services offered
• Engage in office and administrative work using a computer and a telephone
• Heavy emphasis on time and material (force account) cost analysis, which includes research, assembly and review.
• Comprehensive understanding of customer service, principles and practices
• Work under time constraints to meet specific timelines
• Attention to detail and keen sense of safeguarding other people's property and information
• Attend BELFOR sponsored operations and safety training courses as required

Qualifications

• High school Diploma, Associates Degree in Business related field
• 1-2 years of billing experience; preferably within a construction environment.
• Must be able to effectively communicate with managers, coworkers, subcontractors, consultants, owners, and customers
• Cost accounting and / or construction experience is preferred
• Advanced computer skills, particularly with Microsoft Office products.
• Maintain a positive attitude with managers, coworkers, and customers.
• Maintain good public relations (interact with the public in a courteous manner) as well as managers and supervisors in the field.
• Must be goal oriented, have excellent time management skills, react well under pressure, and follow through on commitments and deadlines
• Professional demeanor and appearance, excellent telephone skills.
• Ability to work well with others, maintain professional interaction with co-workers and vendors.

Physical Demands

• Occasional lifting from 5-40 lbs, unassisted (from 0-15% of the time)
• Sitting for extended periods of time
• Manual dexterity needed for keyboarding and other repetitive tasks
• The ability to bend, crouch, or stand as necessary.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer

The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.