Billing Coordinator

Job Title: Billing Coordinator (Entry-Level)

Location: Coppell, Texas | Onsite, Full-Time

Pay Range: $20 - $24 per hour based on experience, Temp-to-Permanent

Position Summary

We are seeking an Entry-Level Billing Coordinator who is early in their career and eager to learn and grow within the Finance Department. No prior billing experience is required training will be provided.

This is an excellent opportunity for a recent college graduate or someone beginning their professional career who enjoys working with numbers, data, and details. The position reports directly to the Treasury Manager and is designed to develop into a Billing Specialist role as the employee gains experience and demonstrates proficiency.

Key Responsibilities

• Learn company billing processes, systems, and procedures
• Review and reconcile employee expense reports and travel expenses
• Assist with preparing and submitting customer invoices
• Perform accurate data entry and review billing data for discrepancies
• Review contracts and supporting documentation to understand billing requirements
• Create and maintain billing reports using Microsoft Excel
• Assist with customer billing portals, Accounts Receivable, and expense report processing
• Maintain accurate and organized billing records
• Work with multiple projects that may have different billing structures and requirements
• Communicate with Finance, Operations, and Project teams to resolve billing questions
• Perform other billing, finance, and administrative tasks as assigned.
• Employees may be assigned additional duties, responsibilities, projects, work locations, or tasks based on operational and business needs.

What We're Looking For

The ideal candidate is organized, detail-oriented, dependable, and comfortable working with numbers and data. They should be eager to learn, ask questions, take initiative, and adapt quickly when moving between different projects and billing methods.

Qualifications include:

• High School Diploma or GED required; Associate degree in Business, Accounting, Finance, or related field preferred
• Basic Microsoft Office skills, particularly Excel, Word, and Outlook
• Strong attention to detail, organization, and communication skills
• Ability to learn new software and processes quickly
• Ability to manage multiple priorities and meet deadlines
• Positive attitude and willingness to accept coaching and feedback
• Able to pass a comprehensive background check and pre-employment drug screening (required as a condition of employment).

Work Schedule: Monday - Friday, 7:00am - 4:00pm

Pay: $20 to $24 per hour, depending on experience

Growth Opportunity

This is a developmental position focused on potential, aptitude, and willingness to learn rather than extensive experience. The right candidate will receive hands-on training in invoicing, contracts, billing systems, data analysis, Accounts Receivable, T&E processing, Excel, Access, and basic SQL concepts.

Employees who successfully complete training and consistently demonstrate accuracy, productivity, and proficiency will have the opportunity to advance into a Billing Specialist position with increased responsibilities and continued career growth.

Advancement will likely include promotion from temp contractor to permanent employee with benefits and other perks.

Working at Hydromax USA:

At Hydromax USA, we're committed to a culture that embraces safety and strives for excellence. We achieve this through focusing on continuous improvement, promoting employee development, and building lasting customer relationships through mutual trust and honesty. All of this is accomplished while safely providing customers with unequaled customer service and exceeding expectations through deliverables.

We stand firmly behind our mission statement - "Understand the Present, Protect the Future". In our industry when work is sloppy or incomplete, it can directly impact public safety. Therefore, the work we do is extremely important, and we hold ourselves to the highest standards possible. As a Hydromax USA employee, you will be on the front lines of customer service and public safety.

Applicants must be presently authorized to work in the United States on a full-time basis. Hydromax USA does not sponsor individuals for this opportunity for the purpose of obtaining or maintaining H-1B, O-1, TN, or other non-immigrant work authorizing status for this position.

Questions? Contact us at recruiting@hydromaxusa.com

Hydromax USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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Disclaimer:

The above statements are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the job requirements. Rather, they are intended to describe the general nature of the job. Hydromax USA reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment.