Billing Coordinator

Billing Coordinator
Location: New Jersey Office (Hybrid)

Our client is seeking an experienced Billing Coordinator to join their New Jersey office. This is a hybrid position offering the opportunity to work both remotely and on-site. The ideal candidate will have a strong background in legal billing and a keen attention to detail.

Key Responsibilities:

• Prepare and edit client invoices in compliance with firm policies and specific client billing guidelines.

• Manage electronic billing (E-billing) processes and ensure timely submission of bills through various client billing platforms.

• Review and verify billing data to ensure accuracy and completeness of all billable time and expenses.

• Collaborate with attorneys, paralegals, and administrative staff to resolve billing discrepancies.

• Respond to client inquiries regarding invoices, payment status, and billing questions.

• Process write-offs in accordance with firm policy.

• Generate complex bills that may include multiple discounts, split-party billing, and custom formats.

• Handle a high volume of invoices monthly while maintaining accuracy and efficiency.

• Communicate effectively with attorneys, legal assistants, and clients regarding billing matters.

• Customize and create new billing formats as required.

• Assist in preparing monthly and quarterly billing reports for internal management.

Qualifications:

• Minimum of 3 years of hands-on billing experience in a law firm setting.

• Experience with Elite 3E, Aderant, or similar legal accounting software.

• Proficient in Microsoft Office Suite, particularly Excel and Word.

• Strong organizational, communication, and problem-solving skills.

• Ability to work independently and manage multiple tasks in a fast-paced environment.