Billing Coordinator

Position Summary

We are seeking a detail-oriented and organized Billing Coordinator to join our biohazard remediation team. This in-office position is responsible for managing the billing process, creating and distributing invoices, and serving as a primary point of contact for clients with billing and invoicing inquiries. The ideal candidate will possess strong administrative and customer service skills, excellent attention to detail, and the ability to work effectively in a fast-paced environment. Experience working with insurance companies or within the insurance industry is highly preferred.

Key Responsibilities

• Prepare accurate and timely invoices for remediation services.
• Review job documentation, work orders, and supporting records to ensure billing accuracy.
• Submit and distribute invoices to clients, insurance carriers, and other responsible parties.
• Communicate with insurance adjusters, carriers, and third-party administrators regarding claims and billing documentation.
• Maintain organized billing records and electronic files.
• Work closely with operations and project management teams to gather necessary billing information.
• Identify and resolve billing discrepancies in a timely manner.

Qualifications

• High school diploma or equivalent required; associate degree in business, accounting, or related field preferred.
• Minimum of 2 years of billing, accounts receivable, administrative, or customer service experience.
• Experience working with insurance claims, insurance carriers, restoration companies, remediation companies, or within the insurance industry is strongly preferred.
• Proficiency in Microsoft Office, including Excel, Outlook, and Word.
• Experience with accounting, invoicing, or CRM software preferred.
• Strong attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Professional and courteous customer service skills.

Desired Skills

• Knowledge of insurance billing processes and claim documentation.
• Proficiency in Xactimate.
• Ability to interpret contracts, estimates, and service documentation.
• Strong organizational and problem-solving abilities.
• Comfortable communicating with clients, insurance representatives, and internal team members.
• Ability to maintain confidentiality and handle sensitive information professionally.

Benefits

• Competitive salary
• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement savings plan
• Professional development opportunities
• Stable, growing company with a supportive team environment