Billing Coordinator

The Opportunity

Key responsibilities:

Responsible for managing the firms billing process, ensuring accurate and timely preparation of client invoices for a selected group of Billing Attorneys, including:

• Review time entries to ensure proper matter coding, billing rates, compliance with client guidelines and/or e-billing guidelines.
• Prepare, review and process client invoices, including narrative description bills, transfers, adjustments as approved by billing attorneys
• Understand clients billing and collection processes and ensuring that invoices are produced, submitted in a manner which is appropriate for the Firm and client, which facilitates payment with minimum queries and time delay.
• Responsible for tracking billing attorney's completion and unbilled inventory (WIP).
• Monitor the status of proformas; identify issues and work with billing attorneys to resolve aged unbilled and other billing issues
• Providing support to the Billing Team and providing assistance as required.
• Respond to billing-related inquiries accurately and timely, respond to client inquiries and maintain a high-standard level of accuracy in preparing and reviewing billing analysis and research.
• Provide assistance to overseas offices in line with revenue tasks if required.
• Respond to billing inquiries and requests from attorneys, collection team and Management team.

Qualifications, skills and experience

• 2+ years' experience in legal billing preferred
• Knowledge of Expert Aderant and various E-Billing platforms preferred
• Competent IT skills, good working knowledge of Word, Excel and Outlook
• Strong analytical skills
• Suggests new ideas or ways of doing things in a confident, constructive and sensitive way

Behavioural Competencies

• Enjoys working as part of a team in a forever changing environment
• Enjoys being challenged and contributing with innovative ideas
• Attention to detail with a high level of accuracy
• Excellent communication skills
• Deadline focused and able to deliver within tight deadlines
• Ability to cope with conflicting demands and meet deadlines
• Exceptional communication and problem-solving skills are essential
• Promotes a collegiate environment, good team morale and a spirit of cooperation
• Inspire a learning and progressive environment through leading by example
• Ability to establish professional credibility
• Ability to use initiative and be pro-active; with a positive approach to ensuring the demands of the department are met
• Able to work in a challenging environment
• Enjoys working in a fast moving and changing environment

The Team

The Herbert Smith Freehills Kramer Business Finance team works closely with management, practice groups, partners and business services teams to assist the business in driving its strategy, profitability, cash flow and growth.

Business Finance safeguards the integrity of the firm's finances and plays a key role in mitigating financial and business risks such as foreign currency risk. The team provides robust financial information internally and externally to enable decision making, effective operations and to help the firm meet its client and statutory requirements. As a member of the finance team, you will play a critical role in the firm's success.

Compensation: Exact compensation may vary based on skills and experience and salary range is $65,000 - $72,000.

Pay Range

Team

Business Finance

Working Pattern

Full time

Location

New York

Contract type

Permanent Contract

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values-Human, Bold, and Outstanding.

Herbert Smith Freehills Kramer is an equal opportunity employer. The firm is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the business and are valued for their skills, experience, and unique perspectives. The firm does not discriminate on the basis of race, color, creed, religion, sex, national origin, veteran status, mental or physical handicap or disability, age, citizenship status, alienage, ancestry, marital status, sexual orientation, gender identity, or expression or any other criteria prohibited under applicable federal, state or local law.