Job Description
Overview:
TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide.
Title: Billing Coordinator
Duration: 9 Months
Location: New York City, NY
Job Type: Temporary Assignment
Work Type: Onsite
Job Description:
Client recently implemented its new ERP system, Oracle Fusion, and they've seen a significant shift in the workflow, not only for our team but many other teams at the company. They're looking to contract a Coordinator to assist in day-to-day billing and vendor operations for the Marketing Acquisition and Campaign Services (MACS) team and other teams in the DTC Org.
TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide.
Title: Billing Coordinator
Duration: 9 Months
Location: New York City, NY
Job Type: Temporary Assignment
Work Type: Onsite
Job Description:
Client recently implemented its new ERP system, Oracle Fusion, and they've seen a significant shift in the workflow, not only for our team but many other teams at the company. They're looking to contract a Coordinator to assist in day-to-day billing and vendor operations for the Marketing Acquisition and Campaign Services (MACS) team and other teams in the DTC Org.
The Marketing Acquisition and Campaign Services team serves as an internal media agency within client space, the flagship products of client.
Responsibilities:
- Maintain team billing tracker and other related financial documents
- Work with vendors and internal teams to resolve billing discrepancies and any onboarding requests
- Proactively problem-solve ad hoc requests from vendors, teammates and internal clients regarding payment status and vendor information
- Respond to all emails and inquiries in a timely manner to avoid escalation
- Initiate meetings with internal teams and external partners to ensure billing processes are being followed
- Maintain a close working relationship with Media Strategy, Financial Planning & Analysis, Procure to Pay and other teams at client place to ensure all necessary info is passed along accurately and efficiently
- Work with vendors and internal teams to resolve billing discrepancies and any onboarding requests
- Proactively problem-solve ad hoc requests from vendors, teammates and internal clients regarding payment status and vendor information
- Respond to all emails and inquiries in a timely manner to avoid escalation
- Initiate meetings with internal teams and external partners to ensure billing processes are being followed
- Maintain a close working relationship with Media Strategy, Financial Planning & Analysis, Procure to Pay and other teams at client place to ensure all necessary info is passed along accurately and efficiently
MACS Billing/Finance Operations Breakdown (General Overview):
Due to the nature of the MACS org work and the responsibilities of the Billing Vendor Ops we cover the work of multiple teams or departments
- Account Payable/PTP Billing - Vendor Management/Ops
- Graphite onboarding, tracking contracts o Vendor Inquiry
- Ad Hoc requests from vendors
- Ad Hoc requests from other teams at client
- Graphite onboarding, tracking contracts o Vendor Inquiry
- Ad Hoc requests from vendors
- Ad Hoc requests from other teams at client
Detailed Overview:
- Identify and implement process improvements for vendor onboarding and invoicing, ensuring all digital marketing platforms remain active and avoid suspension
- Manage and onboard 30+ vendors utilized by the MACS team in support
- Field all ad hoc requests from vendors, teammates and internal partners regarding vendor information, payment status, or general inquiries
- Process and follow 50+ monthly invoices through to fulfillment/payment totaling over $20m
- Work with FPA confirming all expenses have come through and forecasting expenses for the MACS Team
- Liaise between Sourcing, Procure to Pay, Business and Legal Affairs, Global Business Services, MACS team, Media Strategy, OTT Team, internal teams and vendors
Communicate policy changes:
- Ensure vendor information such as net payment terms, banking details, and contact information is valid and up to date
- Liaise between these above-mentioned teams and the rest of the Marketing Acquisition Campaign Services team guarantee protocol is followed for onboarding new vendors
- Onboard new vendors utilized by the MACS team for media activation via Graphite Connect
- Communicate and troubleshoot issues with internal teams (Procure to Pay, Sourcing, Global Business Services, FP&A, other marketing teams operating in our instances of platforms), and vendors such as Google, Amazon, Meta regarding payment and remittance information, net term changes, profile management, onboarding etc.
Required:
- 1-2 years' Experience with invoice processing and/or billing, or Accounts Payable, or Collections
- Bachelor's degree in either Finance, accounting, or business administration or related fields, will consider Marketing as well.
- G suite or MS Office suite
- Google Sheets or Excel required - VLOOKUP, pivot tables, formulas (some sheets will have 100's of lines and they may need to evaluate compared to reporting from the platforms to verify expenses, what media ran that month, where to pay out)
- Need to be able to work within an agile environment going through transformation and evolution, will need to prioritize tasks and shift according to changes
Nice to Have:
- Either SAP or Oracle Fusion (Fusion highly preferred)
- Prefer experience with large or enterprise size organizations
TekWissen Group is an equal opportunity employer supporting workforce diversity.
Numbers & Facts
| Location | New York, NY |
| Industry | Computer/IT Services |
| Salary | $29 |
| Company Size | 100 to 499 employees |
| Year Founded | 2009 |
| Website | http://www.tekwissen.com/ |
About Company
WE THE TEKWISSEN PEOPLE
TekWissen offers you a broader portfolio of services, industry-leading solutions, and the meaningful innovations that give you greater flexibility and speed to respond to market dynamics, reduced costs and risk to improve enterprise performance, and increased productivity to enable growth.
To keep pace with global market demands, TekWissen keeps its finger on the pulse of change. Our organized approach to guiding a project from its inception to closure. Managing projects is becoming more and more important as we enter the digital era. To cope with the pace that this transition demands, a method is required to manage projects so they can yield quality work, while incorporating efficient use of time and resources.
Project involves identifying which quality standards are relevant to the project and determining how to satisfy them.
It is important to perform quality planning during the Planning Process and should be done alongside the other project planning processes because changes in the quality will likely require changes in the other planning processes, or the desired product quality may require a detailed risk analysis of an identified problem. It is important to remember that quality should be planned, designed, then built in, not added on after the fact.
Capabilities and accomplishments in one TekWissen business enhance the opportunity for success in the others. Put simply, TekWissen's unique combination of attributes promotes success.Skills
- Accountingunmatched
- Accounts Payableunmatched
- Apple Macsunmatched
- Banking Servicesunmatched
- Billingunmatched
- Business Administrationunmatched
- Business Servicesunmatched
- Carbon Fiberunmatched
- Comparative Analysisunmatched
- Contract Managementunmatched
- Credit and Collectionsunmatched
- Diversityunmatched
- ERP (Enterprise Resource Planning)unmatched
- Establish Prioritiesunmatched
- Financeunmatched
- Financial Operationsunmatched
- Financial Planning and Analysis (FP&A)unmatched
- Forecastingunmatched
- Identify Issuesunmatched
- International Businessunmatched
- Legalunmatched
- Marketingunmatched
- Marketing Campaignunmatched
- Microsoft Officeunmatched
- Onboardingunmatched
- Online Marketingunmatched
- Oracle Applicationsunmatched
- Oracle Fusion Middlewareunmatched
- Organizational Skillsunmatched
- Pivot Tablesunmatched
- Problem Solving Skillsunmatched
- Process Improvementunmatched
- Procure to Pay/Purchase to Pay (P2P)unmatched
- Public/Media/Press/Analyst Relationsunmatched
- Reconciliationunmatched
- SAPunmatched
- Strategic Planningunmatched
- Time Managementunmatched
- Vendor/Supplier Managementunmatched
- Vendor/Supplier Selectionunmatched
- Vlookupsunmatched
- Workforce Managementunmatched
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