Billing Coordinator

• Select and prints proformas per request from attorneys
• Edit and prints draft bills
• Review and approves billing work performed by the billing secretaries to ensure consistency with Firm standards
• Process final bills and sends them to clients; submit bills electronically when required
• Request expense back-up from accounts payable to include with client bills; verifies that the back-up is accurate
• Processes unbilled write-offs
• Monitor client invoice short pays, researches same and makes necessary changes in the system if required
• Monitor and tags alternative fee arrangement matters in the system
• Monitor client electronic billing outstanding invoices
• Submits non-billable transfer approval forms and back-up to Firmwide Billing Manager
• Researches/runs special reports and helps billing attorneys in preparing their clients billing
• Submits employee personal statement revisions to St. Louis for processing
• Completes special projects, reporting and analysis as needed
• Supports and/or backs-up billing secretary, co-workers and Accounting Manager
• Performs other duties as assigned

Requirements:

• High School diploma/GED or equivalent
• Minimum three (3) years prior law firm billing experience or equivalent accounting experience
• Experience with 3E billing software and eBilling software required
• Demonstrates proficiency in Microsoft Word and Excel; working knowledge of accounting databases strongly preferred
• Ability to use a Ten-Key calculator by sight and touch
• Must be responsible, self-motivated, accurate and detail oriented
• Ability to inspire confidence as well as keep confidences
• Ability to work overtime up to four (4) hours per week
• Ability to deal professionally with both internal and external clients on all levels
• Ability to communicate clearly and concisely both verbally and in writing with internal and external clients
• Requires the ability to regularly report to work on the days and times scheduled