Billing, Credit and Collection Specialist

We are seeking a detail-oriented and analytical accounting professional to support our daily and month-end financial operations. This role will be responsible for processing accounts payable, preparing journal entries, analyzing cost of goods sold, reconciling inventory and fixed assets, and supporting intercompany and audit processes. The position will partner closely with cross-functional teams to ensure accurate financial reporting, participate in ERP system upgrades, and contribute to continuous improvement of accounting

Responsibilities

• The Billing, Credit & Collections Specialist generates project invoice transactions and oversees assigned Accounts Receivable (A/R) Collections, ensuring the integrity and accuracy of A/R transactions
• Manage the processing of cash receipts daily; monitor client accounts regularly and identify and pursue delinquent accounts
• Research and resolve payment discrepancies, short pays, and customer disputes in a professional manner
• Enter invoices to supplier portals
• Collaborate with the sales, customer service, and finance teams to resolve billing issues
• This position interacts closely with the company’s Proposals & Contracts and Project Management teams, and has high visibility across the organization, driving company operations for billing and collections
• Independently lead the Collections function to ensure prompt and orderly collection of billed transactions; regularly engage within the Company (Finance, Project Managers, Business Development, etc.) and with external customers to elevate A/R Collections to an optimal level
• Tactfully & extensively communicate (phone and email) to critical and sizeable clients seeking payment on funds owed for work completed
• Prepare and issue monthly invoices for all billable projects and costs, including hourly, unit, and pass-through; guarantee timely and accurate tracking of customer contracts, change orders, and service invoices; meet departmental billing deadlines
• Prepare monthly client financial summaries and estimates, and report KPI type data on A/R, cash collections, and days sales outstanding (DSO) to the Senior Leadership Team within the Company
• Responsible for account reconciliation and analysis for balance sheet accounts including but not limited to cash and accounts receivable
• Research, review, obtain approval (as needed), and process credit memo requests, and support Project Management with customer billing inquiries; research unpaid or disputed amounts and engage Proposals & Contracts, Project Management, and Finance departments to lead resolution and correction of customer issues and billing errors
• Responsible for analyzing the creditworthiness of prospective and current customers and make recommendations for credit limit and payment terms.
• Examining credit history using credit agency tools (D&B) and evaluating potential risks
• Provide year-end support of auditor requirements, which may include research and reconciliation; perform additional assignments, as directed by Finance Manager
• Participate in efforts to achieve department and company goals
• Create and update suppliers
• Performs other duties as assigned
• Crosstrain within the accounting department

Qualifications

Bachelor’s degree in accounting or finance

3-5 year’s experience handling high-volume collections through calls and emails.

Ability to work in a fast-paced, team environment and meet monthly finance and company reporting deadlines required

Ability to use sound judgment, due care, and act autonomously in performing the duties of billing and collections

Must possess a tenacious attitude around the work of A/R Collections in handling clients with due care and professionalism, and ensuring payments are received according to terms

Thorough knowledge of standard contract terms, milestones, and a strong understanding of contract billing required

Proficient Expert skills in Microsoft Office Excel, Outlook, PowerPoint, etc., and experience using enterprise-level accounting software required

Ability to navigate internal and external organizational obstacles and engage with all employee levels to solve problems required

Ability to prepare and present weekly results in AR and Billing KPIs and results to Company Executives required

*Company Name is not accepting unsolicited resumes from search firms for this position. If you are a search firm, you will not be compensated in any way for your submission of a candidate, even if Company Name hires that candidate.

Who is Kadant Solutions Division?

Kadant Solutions, based in Auburn, Massachusetts, develops, manufactures, and markets a wide range of doctoring, cleaning, filtration, and forming systems and related consumables used in process industries worldwide including construction roofing materials, food processing, metals processing, nonwovens, pulp and paper, textiles and fibers, and tissue.

Why consider joining the Kadant team?

• Kadant is named as one of America’s Most Responsible Companies 2024 by Newsweek
• Kadant was named as one of America’s Greatest Workplaces for Diversity 2023 by Newsweek
• Kadant was named to Newsweek’s list of America’s Most Responsible Companies 2023.
• 100% of Kadant’s energy comes from renewable sources.
• Kadant serves the pulp and paper industry which has recycled 68% of everything produced and 82% of cardboard since 2009, the highest of any processing industry.
• Kadant serves several process industries including lithium-ion battery production, food processing, metals processing, carbon fiber, nonwovens, textiles, and construction roofing materials.
• At Kadant, our customer-focused innovation allows us to deliver Sustainable Industrial Processing™ engineering services and technologies to help our customers create more value with fewer inputs.

*Equal opportunity employer.

*Diverse and inclusive workplace.

*Competitive wage.

*All benefits are effective upon date of hire.

Our comprehensive benefit package includes:

*Medical, Dental and Vision insurance with best-in-class premiums.

*10 ½ paid holidays.

*401k with match.

*Company paid life insurance benefit.

*Disability insurance.

*Aflac insurance.

*Lifelock insurance.

*MetLaw legal assistance.

*Employee assistance program.

*Flexible spending.

*Dependent care.

*Educational assistance.

*Employee stock purchase plan.

*Pay rate is based on experience and skill level.