Accounting, Accounting Close, Accounts Receivable, Administrative Skills, Auditing, Billing, Business Operations, Communication Skills, Computer Skills, Detail Oriented, Develop and Maintain Customers, Documentation, Establish Priorities, File Maintenance, High School Diploma, Life Insurance, Microsoft Excel, Microsoft Office, Operational Support, Organizational Skills, Revenue/Sales Reporting, Sales, Sales Support, Systems Administration/Management, Team Player, Time Management
Billing & Dispatch Assistant
Position Objective
The Billing & Dispatch Assistant is responsible for processing and auditing daily sales tickets, supporting billing functions, assisting dispatch operations, and providing administrative support to ensure efficient day-to-day operations.
Duties & Responsibilities
- Audit, process, and post daily fuel and LP sales tickets to ensure accurate and timely billing.
- Assist Accounts Receivable with ticket requests, contract billing, and customer billing support.
- File, maintain, and organize customer tickets and related documentation.
- Process and coordinate weekly and monthly sales reports.
- Support month-end closing procedures and accounting functions.
- Assist with billing systems and information management processes.
- Serve as backup support for the front desk receptionist when needed.
- Assist with dispatch orders and coordinate with drivers to support efficient operations.
- Support administrative and operational projects as assigned.
- Perform other duties as assigned.
Qualifications & Requirements
- High school diploma or GED required; post-secondary education preferred.
- Strong computer skills with proficiency in Microsoft Excel and Microsoft Office applications.
- Accounting, billing, or administrative experience preferred.
- Experience with DC&H Software is a plus.
- Strong attention to detail and organizational skills.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Excellent communication and teamwork skills.
- Flexibility to adapt to changing business and operational needs.
Compensation
Compensation dependent on qualifications and experience.
Benefits
Petro Serve USA offers a competitive benefits package including:
- Health Insurance
- Dental Insurance
- Vision Insurance
- 401(k)
- Paid Holidays
- Vacation & Sick Leave
- Short-Term Disability (STD)
- Long-Term Disability (LTD)
- Company-Paid Basic Life Insurance
- Voluntary Life Insurance
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