Dabri is a specialized consulting firm providing premier Program and Construction Management services. We protect owner interests by delivering structured, detail-oriented, and reliable operational support for complex infrastructure projects.
Position Summary
Dabri is seeking an experienced Billing & Invoice Verification Specialist – Facilities Construction/Vendor Services to support Airport facility contracts and as-needed Contract Service Orders (CSOs).
The position will focus on detailed verification of contractor and vendor invoices for facilities and construction-related contracts and Contract Service Orders (CSOs), including review of contract terms, work performed, labor rates, timesheets, quantities, and supporting documentation. The position will also support contract records, CSO administration, claims tracking, and contract closeout.
Key Responsibilities
Perform detailed, line-by-line review and verification of contractor invoices against the applicable contract and CSO.
Verify the contract/CSO number, period of performance, scope of work, work performed, quantities, and applicable billing requirements.
Verify labor classifications and contract-approved labor rates.
Review employee timesheets and labor backup to confirm hours billed are consistent with the contract, CSO, and supporting documentation.
Review material, equipment, subcontractor, and other reimbursable costs against applicable contract and CSO requirements.
Verify invoice backup documentation is complete, accurate, and consistent with the amounts billed.
Review previous invoices and payments to identify duplicate, cumulative, or previously billed amounts.
Maintain and track invoice logs, invoice status, pending items, rejected invoices, and invoice backlog.
Identify discrepancies, unsupported costs, missing documentation, incorrect rates, billing period issues, and other exceptions.
Discuss invoice discrepancies with Project Managers, Airport staff, contractors, and other appropriate parties and track each issue through resolution.
Coordinate revisions and resubmission of invoices when required.
Confirm invoices meet Airport payment processing procedures before processing for payment.
Maintain appropriate invoice verification records and documentation supporting the approval of each invoice.
Contract & CSO Administration
Create, update, and maintain contract records in Airport, City, and State systems.
Set up contract templates and perform accurate contract-related data entry.
Create, issue, analyze, award, and modify CSOs for as-needed contracts.
Review contract and CSO requirements to ensure invoices and contractor billings are consistent with authorized work.
Track contract expenditures, invoice activity, and outstanding contract items.
Claims & Issue Tracking
Track claims, disputed invoices, and other outstanding contract issues through resolution.
Collect and organize supporting documentation.
Coordinate with Project Managers and contractors to obtain missing information and resolve discrepancies.
Maintain clear records of discussions, decisions, supporting documentation, and resolution status.
Contract & CSO Closeout
Support contract and CSO closeout activities.
Verify that required deliverables, warranties, and other contractual requirements have been received.
Review documentation related to substantial completion, punch-list items, and final completion.
Verify final invoices and outstanding payments are properly resolved before closeout.
Maintain closeout records and lessons-learned documentation.
Skills & Qualifications
4–8+ years of experience in contract administration, construction administration, facilities management, invoice verification, project controls, procurement, or a related field.
Demonstrated experience performing detailed contractor invoice review and verification.
Experience reviewing invoices against contracts, CSOs, work authorizations, and supporting documentation.