Billing Specialist

Billing Specialist

Position Overview

The Billing Specialist is responsible for managing high-volume invoicing processes in a fast-paced environment. This role focuses on ensuring accuracy, timeliness, and compliance with contract terms while supporting overall accounts receivable operations. The ideal candidate is detail-oriented, organized, and able to effectively manage competing priorities.

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Key Responsibilities

Billing & Invoicing

• Prepare and issue invoices accurately and within required timelines
• Review agreements and billing terms to ensure proper invoicing
• Track billable hours, expenses, and supporting documentation
• Maintain complete and accurate billing records

Account Reconciliation & Issue Resolution

• Research and resolve billing discrepancies or variances
• Respond to internal and external inquiries related to billing
• Ensure data integrity across billing systems and records

Cross-Functional Collaboration

• Partner with operations, project teams, and accounting to validate billing information
• Gather and verify data needed for accurate invoice generation
• Coordinate with stakeholders to address and resolve billing issues

Process Support

• Assist with data cleanup, system updates, and process improvements
• Support reporting and ad hoc analysis related to billing activity
• Contribute to initiatives focused on improving accuracy and efficiency

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Qualifications & Skills

• 1+ years of experience in billing, accounts receivable, or accounting support
• Familiarity with invoicing processes and financial recordkeeping
• Proficiency in Microsoft Excel and general office tools
• Experience with ERP or billing systems preferred
• Strong attention to detail and problem-solving skills
• Ability to manage deadlines in a high-volume environment
• Effective written and verbal communication skills