Billing Specialist

Davis-Ulmeris part of theDavis-Ulmer DU Family of Companies a network of fire protection life safety and security service companies protecting people and property across 30 locations and 11 states. Founded in 1946 inBuffalo NYby Herman Ulmer and Joseph Davis Davis-Ulmer has grown from a local fire protection company into the foundational division of the DU Family of Companies - a full-service life safety provider delivering fire sprinkler fire alarm and detection suppression and security solutions backed by the strength of the DU Family of Companies powered by APi Group. Living our motto we protect what you value most Davis-Ulmer offers a challenging and rewarding work environment for those passionate about keeping communities safe.Due to continued growth we are looking to add aBilling Specialistto ourBuffalo NYteam. As a Billing Administrator you will perform a variety of clerical duties focused on our billing processes and requests ensuring customers are invoiced accurately and their preferred billing procedures are followed. This role combines detailed billing work with customer service and document management support. Success in this role requires strong organizational skills attention to detail and the ability to communicate clearly with customers and internal teams.Key ResponsibilitiesAccurately prepare and invoice customers per the requirements of the job and the customer to ensure preferred billing procedures are followed including credits and rebills when necessary.Provide customer service including invoicing quickly and accurately collecting past-due balances and answering questions related to invoices.Scan and upload documents to the online document storage system including invoices purchase orders contracts and other customer-specific information.Collect W-9 forms Certificates of Insurance and Exempt Sales Tax certificates as required.Greet visitors and callers handling their inquiries or directing them to the appropriate person based on their needs.Assist in obtaining information needed for each job such as PO numbers tax-exempt forms insurance certificates utilization reports liens credit applications and certified payroll information.Update Master Service Agreements.Perform other duties or special projects as assigned.QualificationsGood oral written and telephone communication skills.Good customer service skills.Strong time management organizational and interpersonal skills.Moderate to advanced computer skills including Microsoft products.Ability to define problems collect data establish facts and draw valid conclusions.Previous experience with billing required.High School DiplomaGED required Associates Degree preferred.Previous experience in an administrative setting or an equivalent combination of education and experience.Previous experience in the fire protection industry a plus.Physical Demands & Work EnvironmentOffice environment with moderate noise.Mostly sedentary role with the need to move about the office to copy scan fax and file.Requires opening heavy file cabinets with bending stooping or kneeling to file.May require light lifting of storage boxes packages to be mailed etc.May require consistent time spent on the computer and phone throughout the day.The wage for this role is 24 to 26 per hour based on experience and qualifications.As part of the DU Family of Companies we believe that empowering and investing in our employees as leaders develops an organization that delivers innovative solutions and services that create a superior customer experience. The unique blend of our leaders abilities and the ownership of their work combined with our culture and values creates something that is simply described as the Davis-Ulmer difference.Why Choose DU Family of CompaniesCompetitive Compensation- We offer a competitive wage based on your experience and qualifications.Comprehensive Benefits Package- Including medical dental and vision coverage 401k with company match and paid time off.Strength of the Family- Access to the combined resources expertise and stability of the DU Family of Companies.Backed by APi Group- The support and opportunity that come with being part of a global leader in life safety and specialty services.Long-Term Career Relationships- We invest in our people and support long-term growth and development.Values Match- Join a team that shares your commitment to safety integrity and protecting what people value most.Qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability protected veteran status or other characteristics protected by law.DAVIS-ULMERS ENDURING PURPOSE To protect what people value most.All offers of employment are expressly contingent upon the satisfactory completion in accordance with Company policy of a pre-employment drug screening and background check.Equal Opportunity Employer including disabled and veterans.