Billing Specialist

Our client is seeking an experienced Billing Specialist to join their growing accounting team. This role is ideal for a detail-oriented professional with a strong background in construction billing, contract administration, and project-based invoicing. The successful candidate will play a key role in ensuring accurate billing, maintaining compliance with contractual requirements, and supporting the financial success of multiple projects.

Key Responsibilities

• Prepare, review, and process customer invoices for construction projects

• Verify billing accuracy against contracts, change orders, purchase orders, and project documentation

• Track project costs and billing milestones to ensure timely invoicing

• Manage progress billing, retainage tracking, and contract compliance requirements

• Reconcile billing discrepancies and research customer inquiries

• Collaborate with project managers, accounting staff, subcontractors, and clients regarding billing status and documentation

• Maintain accurate project records, billing files, and supporting documentation

• Assist with collections efforts and follow up on outstanding invoices as needed

• Support month-end close activities, reporting, and account reconciliations

• Identify process improvement opportunities to enhance billing efficiency and accuracy

Qualifications

• 3+ years of billing experience, preferably within the construction industry

• Strong understanding of project-based billing, contract administration, and retainage

• Experience working with construction accounting or ERP systems

• Proficiency in Microsoft Excel and accounting software

• Ability to manage multiple projects and deadlines in a fast-paced environment

• Excellent communication, organizational, and problem-solving skills

• High attention to detail and commitment to accuracy

Benefits

• Comprehensive medical, dental, and vision insurance
• Retirement
• Paid time off (PTO) and paid holidays

Pay Details: $25.00 to $30.00 per hour

Search managed by: Samantha Garman

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.