Accounting Software, Accounts Receivable, Analysis Skills, Billing, Billing Records, Change Requests/Orders, Communication Skills, Contract Requirements, Data Quality, High School Diploma, Interpersonal Skills, Liens, Microsoft Excel, Order Picking/Packing, Organizational Skills, Past Due Accounts, Problem Solving Skills, Project/Program Management, Reconciliation, Record Keeping, Reporting Skills, SAP, Support Documentation, Team Player, Time Management, Time Tracking
Working Model: Hybrid, 2 days a week in office - potential for all 5 days per week in office
Working Hours: 7am - 3-4pm, hours flexible
Interview Process: Virtual, with camera on; 1:1 round with manager, additional round with Project Managers.
Equipment will need to be ordered for selected candidate.
A Billing Specialist oversees the billing process to ensure accuracy and timely invoicing, maintaining records and resolving billing discrepancies.
Responsibilities:
- Collaborate with project team and understand the contract requirements and associated billing milestones and payment terms.
- Review Billing Milestones at project HOM and ensure milestones accurately transferred to PMX from project contract document.
- Maintain/Update Billing Milestone invoice issuance dates in PMX / BVC tool
- Ensure Executed Project Change Order agreements are accurately reflected in PMX .
- Verify billing information for accuracy and completeness.
- Maintain detailed records of all billing transactions. Generate reports on billing activity and account status.
- Track Customer Payments -Monitor & Report to PM & PFM Coming Due / Past Due Invoices.
- Support Bill on Time Performance by assisting PM in the collection & preparation of all required documentation to support invoicing across all project billing categories including lien waiver preparation & notarizing. (i.e. Milestone Billing, Change Order Billing,, etc.)
- Support TA Services billing by :
- Tracking burn rate of TA Services hours by project & issue reports (Accumulated Hours vs. Base Scope Contract Hours, etc.)
- Real time tracking of nonbillable hours and distribution of hours to NCRs
Qualifications:
- High school diploma: associate degree preferred.
- 5 years’ experience in billing or accounts receivable roles.
- Proficiency in accounting software (SAP) and MS Excel.
- Strong organizational, analytical and problem-solving skills.
- Good communication and interpersonal skills
- Collaborative and team player
Working Model: Hybrid, 2 days a week in office - potential for all 5 days per week in office
Working Hours: 7am - 3-4pm, hours flexible
Interview Process: Virtual, with camera on; 1:1 round with manager, additional round with Project Managers.
Equipment will need to be ordered for selected candidate.
A Billing Specialist oversees the billing process to ensure accuracy and timely invoicing, maintaining records and resolving billing discrepancies.
Responsibilities:
- Collaborate with project team and understand the contract requirements and associated billing milestones and payment terms.
- Review Billing Milestones at project HOM and ensure milestones accurately transferred to PMX from project contract document.
- Maintain/Update Billing Milestone invoice issuance dates in PMX / BVC tool
- Ensure Executed Project Change Order agreements are accurately reflected in PMX .
- Verify billing information for accuracy and completeness.
- Maintain detailed records of all billing transactions. Generate reports on billing activity and account status.
- Track Customer Payments -Monitor & Report to PM & PFM Coming Due / Past Due Invoices.
- Support Bill on Time Performance by assisting PM in the collection & preparation of all required documentation to support invoicing across all project billing categories including lien waiver preparation & notarizing. (i.e. Milestone Billing, Change Order Billing,, etc.)
- Support TA Services billing by :
- Tracking burn rate of TA Services hours by project & issue reports (Accumulated Hours vs. Base Scope Contract Hours, etc.)
- Real time tracking of nonbillable hours and distribution of hours to NCRs
Qualifications:
- High school diploma: associate degree preferred.
- 5 years’ experience in billing or accounts receivable roles.
- Proficiency in accounting software (SAP) and MS Excel.
- Strong organizational, analytical and problem-solving skills.
- Good communication and interpersonal skills
- Collaborative and team player
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EEO:
“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”