Job Description
- Manage a high-volume attorney billing workload, ensuring invoices are completed accurately and within established deadlines.
- Review, revise, and finalize draft invoices based on feedback from attorneys and administrative staff.
- Apply retainers, trust balances, and account credits in accordance with firm procedures and attorney instructions.
- Process billing adjustments, including write-offs and other modifications, following internal policies.
- Prepare complex client invoices involving split billing arrangements, multiple discounts, and electronic billing requirements.
- Submit invoices through electronic billing platforms and troubleshoot submission errors or client billing issues as needed.
- Validate billing support documentation to ensure completeness and accuracy before invoice distribution.
- Research and resolve billing discrepancies, invoice questions, and client inquiries in a timely manner.
- Produce billing reports, schedules, and analytical summaries to support attorneys and Finance leadership.
- Act as a primary point of contact for billing-related matters among attorneys, administrative staff, clients, and Finance.
- Prepare recurring financial and billing reports for Partners and management, including commentary and supporting analysis.
- Participate in meetings with attorneys and leadership to discuss unbilled work, client account balances, and electronic billing activity.
- Partner with Accounts Receivable and Collections teams to address outstanding invoices, payment issues, and credit balances.
- Provide cross-functional support and backup coverage for other members of the billing team.
- Maintain organized billing records and ensure documentation complies with internal controls and audit requirements.
- Assist with process improvements, billing system enhancements, testing initiatives, and other departmental projects.
- Support monthly and annual financial close activities related to client billing.
- Perform additional responsibilities and special projects as assigned
Skills
Accounting Closeunmatched
Accounts Receivableunmatched
Analysis Skillsunmatched
Attorneyunmatched
Billingunmatched
Billing Recordsunmatched
Credit and Collectionsunmatched
Cross-Functionalunmatched
Documentationunmatched
Financeunmatched
Financial Reportingunmatched
Identify Issuesunmatched
Internal Auditunmatched
Leadershipunmatched
Organizational Skillsunmatched
Process Improvementunmatched
Reconciliationunmatched
Record Keepingunmatched
Reporting Skillsunmatched
Support Documentationunmatched
System Testunmatched
Test Plan/Scheduleunmatched
Time Managementunmatched
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