Billing Specialist

The Billing Specialist will be responsible for billing, accounts payable, reporting and project administration for the entire contract catalog. The Billing Specialist participates in the planning, tracking, analysis and reporting of performance on projects of varying contract type, size, complexity and level of risk. The Billing Specialist is a key member of the finance team and works directly with the Program Managers and clients to help meet the project's financial goals and objectives. The Billing Specialist will have significant interface with Program/Project Managers and senior technical staff.

Primary Roles and Responsibilities will include:

• Prepare and submit monthly CLIN based client invoices for government clients, ensuring invoices are billed accurately and consistently within award requirements and on a timely basis.
• Prepare monthly burn summaries.
• Follows up on past due invoices and client approvals.
• Process project related vendor invoices accurately and within assigned timeline.
• Maintain the subcontractor timekeeping system.
• Monitors project spending and alerts management to possible over or under-runs.
• Monitor costs and manpower on a periodic basis ensuring that actuals are within budget and charged to the correct job number.
• Prepare/Support Internal Program Review (IPR) presentations for management.
• Support the preparation of financial Contract Data Requirements (CDRL) for programs. Ensure contractual requirements are met and customer financial deliverables are accurate and on time.
• Assist in various financial aspects of sub-contracts and vendors.
• Communicate and correspond directly with clients with respect to invoicing, receivables and project reporting.
• Monitors & reports unbilled issues to the Accounting Manager.
• Assists in the preparation of subcontractor TO Allocations /Cost and vendor accruals as services/goods are received in accordance with IMTAS and internal policies to ensure that the project's cost/commitment is accurately captured and reported internally and externally
• Assist with the project closeout process.
• Researches and responds in a professional and timely manner to inquiries from both internal and external clients.
• Verbal and written communications must be timely and of consistently high quality in content, style and clarity.

May perform other duties as assigned.

Minimum Qualifications:

• Bachelor's degree in related field plus 2 to 4 years of related and progressive experience in billing and accounting operations for government contracts.
• Experience with billing Time & Material (T&M), Firm Fixed Price (FFP) and Cost Plus Fixed Fee (CPFF) contracts.

Education and work experience may be adjusted for highly specialized knowledge or uniquely applicable experience. Education requirements may be waived with 4 years of related experience.