Billing Specialist

A Billing Specialist is responsible for improving cash flow, through successful completion of all job responsibilities including but not limited to: timely and accurate processing of customer transactions, preparation of required billing reports and summaries, answering customer calls and emails, research and follow-up of customer questions, requests and concerns and general support of other accounting staff. This individual typically works under direct supervision and is expected to work as long as necessary to successfully perform his/her job responsibilities.

Responsibilities:

• Backup billing for all branches and divisions.
• Assist with daily invoice audit, prepare invoices for export.
• Assist with preparation of payment applications and provide A/R details to legal as needed for lien waivers.
• Submit invoices to customer portals (Taulia, Ariba, etc.) and assist with maintaining all A/R Portals.
• Process credit cards and pre-authorizations as needed.
• Assist with research of discrepancies, general reporting and end-of-month closing procedures.
• Front desk support - phone backup per as needed basis.
• Performs other tasks assigned by the A/R Manager & accounting team.

Knowledge, Skills, and Experience

Essential:

• Proficient in Microsoft Excel and Word.
• Strong oral and written and communication skills.
• Excellent data entry skills: accuracy, thoroughness, and attention to detail.
• Strong customer service/support and problem resolution skills.
• Excellent organizational skills, ability to multi-task.
• Must be able to pass a drug test, background check, and fit for duty test.

Desired:

• 2+ Years in Accounts Receivable
• Associate degree.
• NexGen / Sage 300 software experience.