Position Overview
The Billing Specialist is responsible for managing project-based billing in a fast-paced environment, including AIA progress billings, time-and-material invoicing, and accounts receivable activities. This role works closely with project managers and finance teams to ensure billing accuracy, compliance with contract terms, and timely collections.
Key Responsibilities
Prepare and submit project-based invoices, including:
AIA progress billings
Time-and-material invoices
Lump sum and contract-based billings
Change order billing
Review job cost details (labor, materials, subcontractors, equipment) to ensure accurate billing aligned with contract terms and schedules of values
Maintain and update schedules of values (SOV) and track project billing status, including retainage and open balances
Coordinate with project managers to confirm percent complete, billing quantities, and approved scope changes prior to invoicing
Generate and distribute invoices, ensuring all required backup documentation (lien waivers, timesheets, subcontractor invoices, etc.) is complete
Manage full-cycle accounts receivable:
Cash applications and payment posting
AR aging review and reporting
Collection follow-up and customer communication
Reconciliation of customer accounts
Investigate and resolve billing discrepancies, short payments, and contract variances
Assist with month-end close activities, including billing reconciliations and reporting
Maintain accurate documentation and ensure compliance with customer contracts and internal controls
Qualifications
Required:
2+ years of experience in project or construction billing
Hands-on experience with AIA billing and schedules of values
Strong accounts receivable experience, including collections and cash applications
Knowledge of:
Progress billing
Retainage tracking
Change orders
Contract-based invoicing
Proficiency in Microsoft Excel
Strong attention to detail and ability to manage multiple projects simultaneously
Benefits
Medical, Dental & Vision Coverage
401(k) with match
Company-Paid Life Insurance
Company-Paid Short- and Long-Term Disability
Paid Time Off and Holidays
Pay Details: $60,000.00 to $73,000.00 per year
Search managed by: Matthew Nolan
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.