Billing Specialist

Billing Specialist
Location: Wall Township, NJ (On-Site)

About the Opportunity
Our client, a growing SaaS company, is seeking a detail-oriented Billing Specialist to manage the day-to-day billing and invoicing function. This is a great opportunity for someone with strong QuickBooks skills who wants to grow their career in a fast-paced, subscription-based business. Prior experience with SaaS or subscription billing is a huge plus.

Responsibilities

• Manage the full billing cycle — generate, review, and send accurate customer invoices on a recurring and ad hoc basis
• Process billing in QuickBooks Online, ensuring data integrity between billing records and the general ledger
• Handle subscription billing activities including renewals, upgrades/downgrades, proration, and cancellations
• Monitor accounts receivable, follow up on past-due balances, and support collections efforts
• Reconcile billing discrepancies and resolve customer billing inquiries in a timely, professional manner
• Assist with month-end close by preparing billing-related journal entries and reconciliations
• Maintain accurate customer billing records, contracts, and payment terms within QuickBooks and any billing/subscription platforms
• Support the Controller/accounting team with ad hoc reporting, audits, and process improvement initiatives
• Ensure billing practices comply with company policy and support scalability as the business grows

Qualifications

• 2+ years of billing, accounts receivable, or accounting experience
• Strong hands-on experience with QuickBooks (QuickBooks Online preferred)
• Experience billing in a SaaS or subscription-based business is a huge plus
• Familiarity with subscription billing platforms (e.g., Stripe, Chargebee, Zuora, or similar) a plus
• Proficiency with Microsoft Excel and Microsoft Office
• Strong attention to detail and organizational skills
• Ability to communicate clearly with customers and internal stakeholders on billing matters
• Comfortable working in a fast-paced, evolving environment

Compensation & Benefits

• Base Salary: Competitive, commensurate with experience (let me know the range and I'll drop it in)
• Medical insurance (employee coverage paid by employer)
• Dental and Vision insurance
• 401(k)
• Opportunity to grow with a fast-growing organization