Biltern - Events & Experiences

Whats the role?

Were looking for an organized, detail-oriented Events & Experiences Intern to support the planning, production, and execution of brand activations, member events, and partner experiences on our Events & Experiences team. This is a hands-on role for someone eager to learn the full lifecycle of live events - from sourcing and logistics to on-site support and post-event wrap-up.

With 5-10 events per month, the day-to-day mix shifts depending on whats in production. Youll report directly to Molly Bridges, Head of Events & Experiences, and work alongside the team across pre-event planning, on-site execution, and post-event follow-through - all in New York City, with no travel outside the city.

THIS ROLE WILL REQUIRE YOU TO BE ON-SITE AT OUR BILT HQ OFFICE IN NYC FOR A MINIMUM OF 20HRS PER WEEK.

In this role you will...

• Draft and send vendor outreach emails, follow-ups, and confirmations, and support scheduling of site visits and vendor calls
• Track RSVPs and manage guest lists
• Research and source venues, vendors, and event/swag ideas aligned with Bilts branding guidelines
• Build and update run-of-show documents and event timelines
• Coordinate shipping/receiving timelines, track packages to venues, and ship event materials to and from storage
• Maintain vendor contact lists and certificate of insurance (COI) collection
• Support swag/merch coordination - sourcing, ordering, kitting, and fulfillment
• Reconcile and organize receipts, assist with expense reporting, maintain budget trackers, and flag overages
• Assist on-site with guest registration and check-in, coat check, gifting stations, activation touchpoints, and event setup/breakdown, serving as a point of contact for vendors during load-in and load-out
• Compile post-event recaps and photo galleries, organize event materials and assets, and track inventory usage and reorder needs

In terms of qualifications were seeking:

• Must Have:

• Highly organized and detail-oriented, with strong follow-through

• Clear, professional written and verbal communication

• Comfortable with Excel/Google Sheets and shared drive organization

• Able to lift approximately 25 lbs and stand for extended periods

• Available for evening and weekend events (5-10 events per month)

• Nice to Have:

• Interest in events, brand, hospitality, or experiential marketing

• Prior exposure to event production

• Experience with budget trackers or expense reporting

At Bilt, we believe in transparency and we do our best to make sure the company and our candidates are on the same page as it relates to compensation. In addition to posting salary ranges for our open roles, candidates should expect to be asked about compensation expectations and requirements early on in their interview process. Our goal is to highlight when expectations and Bilts salary range may be out of sync, and work with the candidate to determine whether it makes sense to continue conversations.

This role will be paid at an hourly rate of $30 per hour. The expectation is that the employee is available for a minimum of 20 hours per week.