Bim Coordinator

Job Title: BIM Coordinator / Contract BIM Librarian

Job Description

This contract BIM Librarian role supports a global data centre design team by managing, organizing, and migrating critical project documentation into a centralized, cloud-based library. You will process project closeout submissions, enforce documentation standards, and help transition content to a new platform, ensuring high-quality, reliable digital records across the full BIM lifecycle. The position offers hands-on exposure to complex, large-scale construction projects and the opportunity to build deep expertise in document control, quality management, and project closeout leadership within a fast-paced, innovative environment.

Responsibilities

• Review and process project closeout documentation submissions into the Global Library, ensuring compliance with established naming conventions and standardized folder structures.
• Use electronic document management systems such as Procore, Autodesk Construction Cloud (ACC), FORMA, and Workdocs to prepare, validate, and transfer project files as part of platform migration activities.
• Evaluate document submissions against organizational standards and perform quality control checks for naming compliance, correct folder placement, and overall file integrity.
• Apply document management standards consistently and flag incomplete, non-compliant, or incorrect submissions and protocols for corrective action.
• Maintain and update project tracking tools for all content across a standardized folder structure, ensuring accurate and current records.
• Coordinate with internal stakeholders to provide status updates on submissions, identify missing documentation, and support lifecycle document processing from design through construction handover to operations.
• Develop and maintain a suite of critical lifecycle documents for portfolio assets, including researching and recovering missing resources from legacy sites.
• Collaborate closely with BIM, Construction, Design, Field Engineering, and Operations stakeholders to align on lifecycle documentation interfaces, requirements, and use cases.
• Support or lead project closeout activities by ensuring required deliverables are complete, properly classified, and archived according to standards.
• Identify corrupt, incomplete, or missing models and documentation and take appropriate steps to resolve issues.
• Work independently and as part of a multi-disciplinary team to accomplish assigned tasks within defined timelines and service-level agreements (SLAs).
• Manage ticket-based workflows, prioritize requests, and ensure timely response and resolution in line with defined processes.
• Apply knowledge of construction drawing classifications (such as CD, IFC, shop drawings, redlines, and as-builts) to validate and organize documentation.
• Contribute to continuous improvement of documentation processes, quality standards, and tools used for data and document quality management.

Essential Skills

• At least 2+ years of construction or operations experience.
• At least 2+ years of experience working with Revit, Navisworks, and AutoCAD.
• At least 2+ years of experience managing and maintaining data resources in a document control or library environment.
• Experience in construction administration, document control, or BIM coordination (minimum 2+ years).
• Strong organization skills in archival and maintenance operations of project documents.
• Understanding of ISO 9001 or an equivalent Quality Management System and its application to document control and quality management.
• Experience with document management systems and cloud-based collaboration platforms.
• Experience with electronic document management systems such as Procore, Autodesk Construction Cloud (ACC), FORMA, Workdocs, and SharePoint.
• Ability to work within defined SLA timelines and manage ticket-based workflows.
• Proficiency in construction drawing classifications, including CD, IFC, shop drawings, redlines, and as-built drawings.
• Practical knowledge of Revit and AutoCAD file types and drawing classifications.
• Experience identifying corrupt, incomplete, or missing models and documentation.
• Ability to understand file metadata and basic file structures for BIM and construction documentation.
• Experience supporting or leading project closeouts and project handover deliverables.
• Familiarity with construction phase workflows and deliverables, including closeout procedures.
• Strong communication skills for initiating and maintaining conversations with project managers, coordinators, and other stakeholders.
• Ability to follow defined processes and quality standards consistently.
• Legal authorization to work in the United States.

Additional Skills & Qualifications

• Bachelor"s degree in Electrical Engineering, Mechanical Engineering, Construction, or Information Management is preferred but not required if equivalent experience is demonstrated.
• Experience directly related to data centre design, construction, or operations documentation.
• Experience and knowledge of engineering communication principles and documentation requirements.
• Familiarity with BIM file formats such as RVT, NWC, NWD, and DWG and their role in as-built documentation.
• Experience with software tools including Bluebeam, Procore, Autodesk Construction Cloud, and SharePoint.
• Understanding of construction closeout procedures and project handover deliverable requirements.
• Familiarity with ISO standards relevant to documentation and quality management.
• Experience in construction project coordination, administration, and change order documentation.
• Experience with Revit coordination for electrical designs.
• Background in data and document quality management within construction or data centre environments.
• Data centre experience, particularly in managing documentation for complex, large-scale facilities.
• Interest in continuous learning and developing expertise in BIM, document control, and quality management.
• Ability to thrive in a diverse, high-energy team environment and contribute to long-term initiatives.
• Openness to potential contract extension or conversion based on performance.

Work Environment

The role supports a global data centre design and construction organization that focuses on innovation in energy efficiency, cost effectiveness, and carbon footprint reduction. You will work closely with a multi-disciplinary team of BIM specialists, construction professionals, designers, field engineers, and operations staff in a collaborative, high-energy environment. The position is structured as a fixed-term, hourly contract with the potential for extension or conversion based on performance. The ideal arrangement is a hybrid schedule with regular in-office presence in the Seattle area; however, fully remote work is available for candidates who reside in the Pacific Time Zone (PST). You will use a range of digital tools and platforms, including Revit, Navisworks, AutoCAD, Bluebeam, Procore, Autodesk Construction Cloud, FORMA, Workdocs, SharePoint, and other cloud-based collaboration systems. Work involves managing ticket-based workflows, meeting defined SLAs, and handling a high volume of documentation during platform migration and project closeout activities. The culture emphasizes continuous learning, raising the bar, and contributing to long-term digital asset preservation for complex, large-scale construction projects.

Job Type & Location

This is a Contract to Hire position based out of Seattle, WA.

Pay and Benefits

The pay range for this position is $40.00 - $45.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Jun 30, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.